Sales Operations & Admin Specialist

Standley Systems; Plano (TX); On-site; USD 42,000 - 68,000; Full time

Job summary

Standley Systems in Plano, TX is seeking a Sales Support Specialist to provide administrative support to the Sales Department and the Technology Portal. The ideal candidate will handle a wide range of tasks and work independently with minimal supervision in a fast-paced environment.

Key duties include assisting sales teams with day-to-day activities, reviewing contracts and signatures, coordinating leases with financial partners, CRM data management, preparing weekly metrics, and supporting

Qualifications

• Highly organized and able to multi-task.
• Strong verbal and written communication skills.
• Excellent calendar management skills.
• Project management.
• Financial skill set.
• Attention to detail required.
• Basic analysis skills required.
• Team player required.
• Positive attitude required.
• Good driving record, valid driver’s license, and proof of insurance.
• Computer Skills: Proficient in Microsoft Word, Excel & PowerPoint.

Responsibilities

• Assist Sales Teams with day-to-day activities.
• Review Sales documentation - Sales Admin Review, Contracts Review, Rejections.
• Help process electronic signatures requests.
• Lease Coordination - Work with financial partners on Credit and Buyout review.
• CRM – Account reassignment and other duties as requested.
• Business Technology Review preparation for Sales Department.
• Gather & report weekly L10 metrics & assist with facilitating L10 meetings.
• Assist with all aspects of reporting, to include Forecasting, CRM, CPQ, MIF, E-auto lists.
• Assist Directors with New Hire preparations.
• Assist with all aspects of projects, accounts, quarterly reviews, and bids.
• Assist sales reps with client information requests from CRM, CPQ / E-auto & related sources.
• Commission tool administrator
• Coordinate / research / approve lead payouts
• Assist Sales Department with paperwork questions and import of orders
• In charge of implementing all office procedures, including conference room meeting policy, demo lunch process, inter-office mail system, emergency evacuation plans.
• Meetings, Events & Portal: Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.
• Schedule & coordinate all internal meetings and ensure refreshments and rooms are made ready for event (set up and breakdown with help from team).
• Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.
• Coordinate manpower needs at onsite events & assist with assignments day of event.
• Assist with keeping portal & office stocked with paper goods and office supplies and ensuring the office is clean and organized.
• Assist with sales meeting related planning.
• Assist Marketing Coordinator with customer-related event planning.
• Assist with events related to your assigned sales territory including BIG FRED, Spirit Week and QSM

Skills

Highly organized

Multi-tasking

Verbal and written communication

Calendar management

Project management

Analytical skills

Team player

Positive attitude

Good driving record

Office software literacy

Education

Associate or bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Standley Systems in Plano, TX is seeking a Sales Support Specialist to provide administrative support to the Sales Department and the Technology Portal. The ideal candidate will handle a wide range of tasks and work independently with minimal supervision in a fast-paced environment.

Key duties include assisting sales teams with day-to-day activities, reviewing contracts and signatures, coordinating leases with financial partners, CRM data management, preparing weekly metrics, and supporting