Sales/Marketing Administrative Assistant

Brakebush Brothers, Inc.; Northern (KY); Hybrid; USD 36,000 - 56,000; Full time

Job summary

Brakebush Brothers, Inc. is seeking a Sales & Marketing Administrator to support a dynamic sales team and the Marketing group with administrative tasks.

The role requires onsite work in Westfield, WI, Monday through Friday, 8:00 AM to 4:30 PM, with potential overtime as needed. The ideal candidate has at least 1 year of administrative experience, a valid Wisconsin driver’s license, strong communication and organizational skills, and proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Qualifications

• At least 1 year of prior experience in an administrative assistant role.
• Valid WI driver’s license.
• Strong communication and decision‑making to prioritize team needs and provide prompt, courteous support.
• Strong organizational skills with attention to detail and problem‑solving abilities.
• Proficiency with MS Office: Excel, Word, PowerPoint, and Outlook.

Responsibilities

• Provides an internal customer experience by maintaining organized data entry and routing of documents (BOLs, POS requests, etc.).
• Coordinates processing of Marketing Campaign Responses and delivers summary reports.
• Maintains inventory of internal Point of Sale materials.
• Coordinates company mail services, UPS logistics, bulk mailing projects, and internal mail distribution.
• Performs clerical duties (data entry, courier services, follow‑up communications).
• Maintains programs with pricing information.
• Assists with product shortages weekly.
• Creates purchase requisitions.

Skills

Communication

Decision making

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Outlook

Job description

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City, State: Westfield, WI

Reports to: Customer Service Manager

Classification: Nonexempt

Work Arrangement: O n-site in Westfield, M- F 8:00am - 4:30pm. Hours may vary as needed.

JOB DESCRIPTION

Summary

The Sales & Marketing Administrator position helps to support a dynamic and growing sales team of Food Service and National Accounts Representatives and the Marketing team by supporting their administrative needs. This position requires maintaining strong relationships with internal teams and working knowledge of Customer Service/Sales and Marketing processes.

Work Arrangement: You will be expected to be onsite Monday thru Friday, 8:00 to 4:30 P.M. Hours may vary as needed.

Essential Functions

• Provides an internal customer experience for the team by maintaining organized and accurate data entry, scanning and routing of Customer Service documents to include Bill of Ladings (BOLs), Point of Sale Requests and others as directed.
• Coordinates processing of Marketing Campaign Responses including accurate data entry, routing for payment and delivering summary reports.
• Maintains inventory of internal Point of Sale.
• Coordinates company mail services to include arranging UPS logistics, Sales, and Marketing bulk mailing projects, and distributing internal mail.
• Performs clerical duties as needed (data entry, courier services for paperwork, follow up correspondence, etc.)
• Maintain programs with pricing information.
• Assist with product shortages weekly.
• Create purchase requisitions.

Required Qualifications

• At least one year of prior experience in an administrative assistant role.
• Valid WI driver’s license
• Communication and decision‑making skills to prioritize team needs and provide prompt assistance in a courteous and calm demeanor.
• Strong organizational skills; attention to detail, analytical and problem‑solving skills.
• Command of MS Office Suite: Excel, Word, PowerPoint, and Outlook.

Preferred Qualifications

• Experience working in Sales or Marketing.
• Experience in the food or manufacturing industries
• High school diploma or equivalent

Supervisory Responsibility: No supervisory duties.

Work Environment: The work environment is an office environment with standard temperatures and normal office noise levels.

Physical Demands: This position would require long periods of sitting and some light lifting (mail).

Position Type: Non-exempt, 1st shift, this position may require you to stay late or come in early to complete a task.

Travel: No travel required for this role.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Successful completion of a pre‑employment drug testand background check arerequired.

Brakebush provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants must have the legal authorization to work for any employer in the United States. We are unable to provide or assume work sponsorship of employment visas.

Brakebush is committed to adhering to compliance and applicable pay transparency laws in all states where we operate and any other states where we have a legal obligation.

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Please see our Benefits Page to learn more about the amazing Health and Wellness Benefits offered to our employees!

Brakebush Brothers, Inc is an equal opportunity employer. We do not discriminate in our hiring, training, or promotion policies. We will not discriminate against job applicants or employees for reasons of race, religion, color, sex, handicap, age, national origin, or any other basis prohibited by law. If you need assistance with the application process, please call [phone] or visit our contact us page for more ways to reach us.