Sales & Inventory Operations Administrator

RemX; New York (NY); On-site; USD 36,000 - 56,000; Full time

Job summary

RemX in Hauppauge, NY is seeking an Office Associate to provide general office, data entry, and clerical support to sales and operations. The role involves answering calls, processing orders, proofreading documents, and coordinating inventory and shipments.

The position emphasizes high accuracy, strong multitasking, and customer service skills in a fast-paced office environment on site in Hauppauge, NY. Experience in clerical tasks and data entry is preferred.

Qualifications

• High school diploma or equivalent strongly preferred.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Answer and transfer incoming calls, greet callers and visitors, and take messages.
• Enter and update sales orders and quotes.
• Proofread quotes and sales orders.
• Provide internal and external customer support.
• Process returned material and internal credits.
• Fax, file, and distribute documents.
• Sort and distribute mail.
• Enter and process material receipts, shipments, and inventory changes in the system.
• Review and proofread reports and system documents for accuracy.
• Research material usage to reconcile system inventory discrepancies.
• Work with various departments to resolve inventory issues.
• Print inventory tags and prepare paperwork for shipments.
• Match and file bills of lading, packing slips, work orders, and certifications.
• Assist internal and external customers with questions and expedite orders.
• Track and report truck mileage and weights.
• Review weekly activity reports and take necessary action.
• Scan, coordinate, and file paperwork.
• Perform additional tasks as directed by the supervisor.

Skills

Data entry

Clerical work

Customer support

Multitasking

Phone etiquette

Education

High school diploma or equivalent

Job description

RemX in Hauppauge, NY is seeking an Office Associate to provide general office, data entry, and clerical support to sales and operations. The role involves answering calls, processing orders, proofreading documents, and coordinating inventory and shipments.

The position emphasizes high accuracy, strong multitasking, and customer service skills in a fast-paced office environment on site in Hauppauge, NY. Experience in clerical tasks and data entry is preferred.