Sales Executive Assistant

01406 Fidelity National Title Agency Inc. (AZ); Scottsdale (AZ); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional development opportunities

Career advancement

Job summary

Fidelity National Title is seeking a detail-oriented Sales Assistant – Sales Executive Support to back the Sales Team with client-facing initiatives, marketing requests, and event execution. The role emphasizes organization, proactive communication, and superior customer service in a fast-paced environment.

The ideal candidate will coordinate with Sales, Marketing, Vendors, and Clients, while maintaining CRM records and supporting post-meeting action items to drive client satisfaction and

Qualifications

• Minimum: High School Diploma or equivalent.
• 2-5 years in sales support, executive assistance, event coordination, or related field.
• Experience with CRM platforms and database management.
• Proven ability to manage projects, deadlines, and client relationships.
• Strong administrative and organizational skills.
• Proficiency with Microsoft Office Suite and social media basics.

Responsibilities

• Coordinate and execute client-facing initiatives, marketing requests, and business development activities.
• Serve as primary contact for Sales Executives regarding client support needs, events, and materials.
• Coordinate communication between Sales, Marketing, vendors, and clients to ensure on-time delivery.
• Manage marketing material requests from intake to completion.
• Maintain accurate client records and assist in CRM data entry and reporting.
• Schedule meetings, prepare materials, and attend client meetings when appropriate.

Job description

FNF® is the leading provider of title insurance and settlement services to the real estate and mortgage industries. FNF®'s various mortgage and real estate services companies provide services that complement our title insurance business. From a full-service qualified intermediary, home warranties, UCC insurance, relocation services, and notary services, we provide essential services to fulfill the needs of a changing real estate industry. FNF® believes the power of technology can elevate the real estate transaction. From investments in title and escrow software to industry-leading real estate partner solutions, we take our commitment to provide real estate professionals and consumers with a truly reimagined, transparent, connected, and trusted real estate experience to heart.

FNF® is the leading provider of title insurance and settlement services to the real estate and mortgage industries. FNF®'s various mortgage and real estate services companies provide services that complement our title insurance business. From a full-service qualified intermediary, home warranties, UCC insurance, relocation services, and notary services, we provide essential services to fulfill the needs of a changing real estate industry. FNF® believes the power of technology can elevate the real estate transaction. From investments in title and escrow software to industry-leading real estate partner solutions, we take our commitment to provide real estate professionals and consumers with a truly reimagined, transparent, connected, and trusted real estate experience to heart.

POSITION OVERVIEW

The Sales Assistant – Sales Executive Support will serve as a key partner to Fidelity National Title's Sales Team, providing both in-office and field support through a structured training program designed to develop a strong understanding of the title and escrow industry, client relationship management, marketing coordination, and event execution. This role requires a highly organized, proactive, detail-oriented professional who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining exceptional customer service. The ideal candidate will act as the primary liaison between the Sales Team, Marketing Department, clients, vendors, printing companies, and event partners to ensure all sales support activities, marketing requests, client deliverables, and event initiatives are executed accurately, professionally, and on time. This role allows Sales Executives to focus on revenue-generating activities while ensuring a seamless client experience before, during, and after every interaction.

LOCATION

This role is onsite based in Scottdale, AZ.

DUTIES & RESPONSIBILITIES

Support the Sales Team through the coordination and execution of client-facing initiatives, marketing requests, and business development activities. Serve as the primary point of contact for Sales Executives regarding client support needs, event planning, marketing materials, and follow-up initiatives. Coordinate communication between Sales, Marketing, vendors, printing companies, and clients to ensure all commitments are delivered accurately and on schedule. Manage marketing and promotional material requests from Sales Executives and their clients from intake through completion. Monitor project timelines and maintain communication with all stakeholders to ensure deadlines are achieved. Assist Sales Executives with CRM management, including data entry, database maintenance, contact updates, lead tracking, and client segmentation. Maintain accurate client records and ensure all customer information is current, organized, and properly documented. Generate reports, track activities, and assist Sales Executives in managing client pipelines and follow-up schedules. Schedule appointments, meetings, presentations, training sessions, and client engagements for Sales Executives. Prepare meeting materials, presentations, client packets, and supporting documents for sales appointments. Attend client meetings alongside Sales Executives when appropriate and document meeting notes, action items, and follow-up tasks. Track and coordinate completion of all post-meeting action items to ensure client expectations are met. Facilitate communication between clients and internal departments to resolve questions, requests, or service-related concerns. Assist in onboarding new clients and maintaining strong ongoing relationships through exceptional service and responsiveness. Coordinate client appreciation events, broker opens, happy hours, networking events, educational seminars, galas, sponsorship activations, and other client-focused functions. Manage all logistical aspects of events, including venue coordination, catering, rentals, registrations, signage, promotional items, printed materials, and vendor relationships. Attend and facilitate client events to ensure successful execution and a positive client experience. Capture photo and video content at client events, presentations, and community functions to support the Sales Team's social media and branding efforts. Coordinate with Marketing to ensure content, branding, and promotional materials align with company objectives. Monitor inventory levels of sales and marketing materials within brokerage offices and coordinate reordering from the marketing department when necessary. Support Sales Executives in territory management initiatives, prospecting campaigns, and client retention strategies. Assist with preparation and distribution of client communications, invitations, newsletters, and promotional materials. Track event ROI, participation metrics, and client engagement activities as requested. Maintain confidentiality regarding client information and company business practices. Support special projects and departmental initiatives as assigned. Participate in ongoing training and professional development programs to increase knowledge of title, escrow, real estate, mortgage, and sales support operations.

MINIMUM REQUIREMENTS

• High School Diploma or equivalent.
• 2-5 years of experience in sales support, executive assistance, event coordination, customer service, marketing coordination, or a related field.
• Experience with CRM platforms and database management.
• Proven ability to manage projects, deadlines, and client relationships.
• Strong administrative and organizational skills.
• Strong knowledge in AI and all Social Media Platforms.
• Reliable transportation and the ability to travel locally to client meetings and events.
• Demonstrated ability to multitask and effectively manage multiple projects simultaneously.
• Outstanding organizational and time management skills.
• Strong customer service mindset with the ability to build positive professional relationships.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to follow through on commitments.
• Ability to anticipate needs, solve problems, and work independently.
• Comfortable working both in an office setting and at off-site client events.
• Strong project management and coordination skills.
• Ability to prioritize tasks in a deadline-driven environment.
• Professional demeanor and appearance when interacting with clients and industry partners.
• Strong sense of urgency and accountability.
• Ability to adapt and respond positively to changing priorities.
• Experience managing databases, CRM systems, and client records.
• Basic understanding of social media content creation and event photography/videography.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work collaboratively with Sales, Marketing, Operations, Vendors, and Clients.
• Coachable, eager to learn, and motivated to grow within the organization.
• Willingness to attend occasional evening or after-hours client events as needed.

PREFERRED QUALIFICATIONS

• Associate's Degree or Bachelor's Degree preferred.
• Experience supporting multiple professionals simultaneously preferred.
• Experience coordinating events, vendor relationships, and client-facing activities preferred.

BENEFITS

• Comprehensive benefits package.
• Opportunities for professional development and career advancement.
• Collaborative and dynamic work environment.
• Structured training program with exposure to sales, marketing, title, and escrow operations.

COMPENSATION & BENEFITS

FNF, its affiliates, and subsidiaries carefully considers multiple factors to determine compensation, including a candidate's education, training, specialty, experience, and work location. The base salary (exempt) or hourly rate (non-exempt) is just one component of the total rewards package offered to our employees, including potential bonus or commission eligibility, insurance (medical/dental/vision/life/disability), matching 401(k) plan and matching employee stock purchase plan.

EQUAL OPPORTUNITY POLICY

FNF, its affiliates and subsidiaries, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, gender identity or expression (including transgender status), genetic information or any other characteristic protected by applicable law.

FNF® is the leading provider of title insurance and settlement services to the real estate and mortgage industries. FNF®'s various mortgage and real estate services companies provide services that complement our title insurance business. From a full-service qualified intermediary, home warranties, UCC insurance, relocation services, and notary services, we provide essential services to fulfill the needs of a changing real estate industry. FNF® believes the power of technology can elevate the real estate transaction. From investments in title and escrow software to industry-leading real estate partner solutions, we take our commitment to provide real estate professionals and consumers with a truly reimagined, transparent, connected, and trusted real estate experience to heart.