Sales & Events Administrative Assistant

Loews Hotels, LLC.; Miami Beach (FL); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health benefits

401(k) & company match

Paid time off

Job summary

Loews Miami Beach Hotel is seeking an Administrative Assistant to support Sales, Catering and Conference Managers in contracting, preparation, coordination and servicing of hotel client base.

You will administer proposals and contracts, and communicate event details to appropriate hotel departments and partnering teams, ensuring accurate documentation and timely follow-up for upcoming groups and events.

Qualifications

• Proven strong administrative skills and attention to detail.
• Exceptional customer service skills, over the phone and in person.
• Ability to juggle multiple tasks in a fast-paced environment.

Responsibilities

• Assist Sales/Catering/Conference Managers with contracting, preparation and servicing of hotel clients.
• Administer proposals, contracts and written correspondence with the Sales/Catering team.
• Communicate contractual information and event details to hotel departments.
• Coordinate with operations and restaurant for event execution.
• Prepare contracts and distribute for tentative bookings.
• Create post-event reports and follow-up communications.
• Support in site tours and client communications as needed.
• Perform other duties as assigned

Skills

Administrative skills

Customer service

Communication

Multitasking

Email drafting

Job description

Loews Miami Beach Hotel is seeking an Administrative Assistant to support Sales, Catering and Conference Managers in contracting, preparation, coordination and servicing of hotel client base.

You will administer proposals and contracts, and communicate event details to appropriate hotel departments and partnering teams, ensuring accurate documentation and timely follow-up for upcoming groups and events.