Sales Estimator & Admin Specialist

Talentify; Portland (OR); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter seeks a highly organized Sales Administrator to support both sales and engineering teams from Portland, OR. The role focuses on estimates, costing, reporting, and coordinating internal processes while delivering strong customer service and teamwork.

candidates should have experience in estimating, advanced Excel, and a manufacturing/technical environment. This onsite, contract-to-hire position offers comprehensive benefits and a competitive hourly rate.

Qualifications

• Previous experience in a Sales Administrator, Sales Support, Estimating, or similar role.
• Proven estimating and costing experience, including preparation of quotations and cost analyses.
• Advanced Microsoft Excel skills, including reporting, data analysis, and use of advanced functions.
• Mechanical aptitude or experience working in a manufacturing, engineering, or technical environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills for effective collaboration with sales, engineering, and customers.
• Ability to work effectively in a team-oriented environment and contribute to cross-functional initiatives.
• High attention to detail with strong problem-solving abilities.
• Proficiency with Microsoft Office and general administration tools to support sales operations.

Responsibilities

• Prepare and manage estimates, quotations, and costing information to support sales opportunities and customer proposals.
• Generate and maintain reports and data analyses using advanced Microsoft Excel functions to provide accurate and timely information to the sales and engineering teams.
• Create sales-related reports and presentations for customer meetings and internal reviews, ensuring information is clear, accurate, and visually organized.
• Provide comprehensive administrative support to inside sales, outside sales, and engineering teams, helping them stay organized and focused on core activities.
• Coordinate the flow of information between departments to ensure timely and accurate responses to customer needs and internal requests.
• Maintain organized records, documentation, and sales data, ensuring information is complete, up to date, and easily retrievable.
• Assist with sales process improvement initiatives by contributing to reporting requirements and identifying opportunities to streamline workflows.
• Support customer account activities by tracking requests, following up as needed, and ensuring a high level of customer service.
• Collaborate closely with team members to ensure projects and sales activities remain on schedule and aligned with customer expectations.
• Use strong customer service, account management, and sales administration skills to support the overall effectiveness of the sales function.
• Utilize Microsoft Office applications, particularly Excel, to manage data, prepare documentation, and support daily administrative tasks.

Job description

Aston Carter seeks a highly organized Sales Administrator to support both sales and engineering teams from Portland, OR. The role focuses on estimates, costing, reporting, and coordinating internal processes while delivering strong customer service and teamwork.

candidates should have experience in estimating, advanced Excel, and a manufacturing/technical environment. This onsite, contract-to-hire position offers comprehensive benefits and a competitive hourly rate.