Sales Coordinator – USA

Arineta Ltd.; Northern (KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Arineta Ltd. seeks a Sales Coordinator – USA to coordinate opportunities from qualified leads through contract closure, ensuring effective communication and timely follow-up. You will serve as a central link among customers, the U.S. sales team, and internal functions.

Responsibilities include managing opportunities in Salesforce/CRM, coordinating quotations and contracts, and supporting pipeline management, forecasting, and reviews. Remote-based position with 20–30% U.S. travel.

Qualifications

• Bachelor's degree in Business Administration, Healthcare, Life Sciences, or another relevant field.
• 3–5 years of experience in Sales Coordination, Sales Operations, Commercial Operations, Account Management, or similar role.
• Experience supporting and coordinating sales opportunities and customer-facing processes.
• Experience working with quotations, contracts, commercial documentation, and customer follow-up.
• Strong CRM and pipeline management skills; Salesforce experience is preferred.
• Excellent organizational and follow-up skills.
• Strong communication skills and experience working directly with customers.
• Ability to manage multiple opportunities and priorities simultaneously.
• Strong sense of responsibility, ownership, and attention to detail.

Responsibilities

• Manage and coordinate qualified leads and sales opportunities throughout the sales process.
• Serve as a key point of contact for customers throughout the commercial process.
• Conduct ongoing follow-up with customers and internal stakeholders to ensure opportunities progress.
• Coordinate quotations, pricing, approvals, agreements, contracts, and required documentation.
• Track open items, identify delays, and drive them toward resolution.
• Maintain accurate information regarding sales opportunities in Salesforce/CRM.
• Support pipeline management, sales forecasting, and opportunity reviews.
• Ensure structured handoff from contract closure to implementation and onboarding.
• Support U.S. sales activities, customer meetings, conferences, and other commercial activities as needed.

Skills

CRM & pipeline management

Salesforce experience

Communication

Organizational skills

Multitasking

Education

Bachelor's degree in Business Administration / Healthcare / Life Sciences

Tools

Salesforce

CRM systems

Job description

The Sales Coordinator – USA is responsible for coordinating and advancing sales opportunities, from the qualified lead stage through contract closure, while ensuring effective communication, timely follow-up, and smooth management of the commercial
process.

The role serves as a central link between customers, the U.S. sales team, and the various functions within Arineta.

Key Responsibilities :

• Manage and coordinate qualified leads and sales opportunities throughout the sales process.
• Serve as a key point of contact for customers throughout the commercial process.
• Conduct ongoing follow-up with customers and internal stakeholders to ensure opportunities continue to progress.
• Coordinate quotations, pricing, approvals, agreements, contracts, and required documentation.
• Track open items, identify delays or blockers, and proactively drive them toward resolution.
• Maintain accurate and up-to-date information regarding sales opportunities inSalesforce/CRM.
• Support pipeline management, sales forecasting, and opportunity reviews.
• Ensure a structured handoff from contract closure to implementation and customer onboarding.
• Support U.S. sales activities, customer meetings, conferences, and other commercial activities as needed.

Required :

• Bachelor’s degree in Business Administration, Healthcare, Life Sciences, or another relevant field.
• 3–5 years of experience in Sales Coordination, Sales Operations, Commercial Operations, Account Management, or a similar commercial role.
• Experience supporting and coordinating sales opportunities and customer-facing processes.
• Experience working with quotations, contracts, commercial documentation, and customer follow-up.
• Strong CRM and pipeline management skills; Salesforce experience is preferred.
• Excellent organizational and follow-up skills.
• Strong communication skills and experience working directly with customers.
• Ability to manage multiple opportunities and priorities simultaneously.
• Strong sense of responsibility and ownership, attention to detail, and the ability to drive processes through completion.

Preferred :

• Experience in medical devices, healthcare technology, medical imaging, or capital equipment.
• Familiarity with healthcare purchasing processes, hospitals, clinics, and/or IDNs.

Location & Travel :

• Remote-based position in the United States.
• Preference for candidates located in a major metropolitan area with convenient access to a major airport.
• Approximately 20–30% travel within the United States, as needed.

Compensation :

• Performance-Based Compensation component.