Sales Coordinator – ROOST Rainey

Method Co.; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401(k) with company match

Employee hotel and dining discounts

Career growth opportunities

Collaborative work environment

Competitive compensation

Job summary

ROOST Rainey is seeking a highly organized Sales Coordinator to support corporate, group, and leisure business. You will handle administrative duties, client communications, contracts, and proposals, ensuring a smooth progression from inquiry to arrival.

The role emphasizes accuracy, relationship-building, and contributing to revenue growth. The ideal candidate is detail-oriented, able to manage multiple priorities, and proficient with Microsoft Office and CRM systems.

Qualifications

• 1–3 years of hotel sales, hospitality, event sales, or administrative support.
• Experience with hotel CRM systems, Delphi, TripleSeat or similar sales software.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.

Responsibilities

• Provide day-to-day administrative support to the commercial team.
• Respond promptly to group and corporate inquiries, qualifying leads and routing opportunities.
• Prepare proposals, contracts, rooming lists, and other sales documentation with accuracy.
• Maintain client records, account activity, and sales opportunities within the CRM and sales systems.
• Coordinate site visits, client tours, and FAM trips.
• Assist with RFP responses and manage deadlines for corporate, government, and group business opportunities.
• Track tentative and confirmed business, ensuring timely follow-up throughout the sales cycle.
• Collaborate with Operations, Front Office, and Housekeeping teams to ensure successful preparation and execution of group/client stay.
• Support revenue-generating initiatives through outbound prospecting, lead generation, and account research.
• Prepare weekly sales reports, pace reports, production summaries, and other administrative reporting.
• Assist in coordinating promotional events, networking functions, trade shows, and community partnerships.
• Manage sales collateral, digital assets, and presentation materials to ensure they remain current.
• Maintain a high level of professionalism and exceptional customer service in every client interaction.
• Perform additional administrative and sales support duties as assigned.

Skills

Organizational skills

Time management

Communication

Customer service

Self-motivated

Team player

Tools

Microsoft Office

Delphi

TripleSeat

CRM systems

Job description

Sales Coordinator ROOST Apartment Hotel - Rainey Street | Austin, TX

About the Company

ROOST Apartment Hotels blends the comfort and flexibility of apartment-style accommodations with the service and design of a boutique hotel. As part of an award-winning hospitality management company, ROOST creates thoughtfully designed spaces and exceptional guest experiences for both short- and long-term stays. Located in the heart of Austin's vibrant Rainey Street District, ROOST Rainey offers a modern hospitality experience tailored to business travelers, extended-stay guests, groups, and leisure travelers alike.

Position Summary

ROOST Rainey is seeking a highly organized and service-driven Sales Coordinator to support the property’s sales efforts across corporate, group, and leisure business. This role is responsible for providing administrative support to the sales team, coordinating client communications, managing contracts and proposals, and ensuring a seamless experience from initial inquiry through event or group arrival. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys building relationships while supporting revenue growth.

Responsibilities

• Provide day-to-day administrative support to the commercial team.
• Respond promptly to group and corporate inquiries, qualifying leads and routing opportunities appropriately.
• Prepare proposals, contracts, rooming lists, and other sales documentation with accuracy.
• Maintain client records, account activity, and sales opportunities within the CRM and sales systems.
• Coordinate site visits, client tours, and FAM trips.
• Assist with RFP responses and manage deadlines for corporate, government, and group business opportunities.
• Track tentative and confirmed business, ensuring timely follow-up throughout the sales cycle.
• Collaborate with Operations, Front Office, and Housekeeping teams to ensure successful preparation and execution of group/client stay.
• Support revenue-generating initiatives through outbound prospecting, lead generation, and account research.
• Prepare weekly sales reports, pace reports, production summaries, and other administrative reporting.
• Assist in coordinating promotional events, networking functions, trade shows, and community partnerships.
• Manage sales collateral, digital assets, and presentation materials to ensure they remain current.
• Maintain a high level of professionalism and exceptional customer service in every client interaction.
• Perform additional administrative and sales support duties as assigned.

Qualifications

• 1-3 years of experience in hotel sales, hospitality, event sales, or administrative support.
• Experience within a hotel, lifestyle hospitality brand, or luxury property preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency in Microsoft Office Suite.
• Experience with hotel CRM systems, Delphi, TripleSeat, or similar sales software is a plus.
• Self-motivated with a collaborative, team-first mindset.
• Professional, polished, and guest-focused demeanor.

Preferred Experience

• Hospitality sales or hotel operations experience.
• Knowledge of group room blocks and transient corporate sales.
• Experience supporting multiple stakeholders in a fast-paced environment.
• Familiarity with Austin's corporate, entertainment, and tourism markets is a plus.

What We Offer

• Competitive compensation
• Medical, dental, and vision insurance
• Paid time off
• 401(k) with company match
• Employee hotel and dining discounts
• Career growth opportunities within a growing hospitality company
• Collaborative and entrepreneurial work environment

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Method Co., along with its affiliates, is an equal opportunity employer and is committed to an inclusive workplace free from unlawful discrimination based on race, color, ancestry, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, gender identity or any other protected characteristic under federal, state or local law. We believe in diversity and encourage any qualified individual to apply.

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.