Sales Coordinator – Growth & Client Care (PTO + 401k)

Stonebridge Companies; Austin (TX); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

401(k) matching

Tuition aid

Travel and lodging perks

Medical, dental, vision benefits

Job summary

Stonebridge Companies in Austin, TX is seeking a Sales Coordinator to provide essential administrative support to the Sales Department. You will manage room blocks, process group inquiries, and qualify leads for distribution among sales staff.

The role requires strong organization, communication, and MS Office proficiency. You will support the team by handling paperwork, reporting, and coordinating with clients and travel groups in a fast-paced environment.

Qualifications

• Previous administrative or sales support experience is preferred.
• Strong organizational skills and attention to detail for managing records and documents.
• Excellent communication skills, both written and verbal, for interacting with clients and team members.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Ability to prioritize tasks, manage time effectively, and work independently.
• Basic understanding of sales principles and the ability to assist with reports and audits.
• Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.

Responsibilities

• Provide general administrative support, including typing, answering phones, and handling correspondence.
• Manage room block inventories and group masters, input rooming lists, create reservation links, be the point of contact for reservation assistance for groups and business travel clients
• Qualify incoming leads and distribute leads to each seller based on market segment
• Assign leads in the sales system to the appropriate seller
• Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
• Manage the flow of paperwork in and out of the sales management office.
• Maintain an organized filing system for reports and records of all events.
• Respond to client requests, complaints, and questions in a timely and courteous manner.
• Receive, sort, and distribute mail for the sales department.
• Handle faxing, photocopying, and other clerical tasks as needed.
• Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
• Attend and take minutes during sales meetings, distributing them as necessary.
• Assist other administrative office staff during absences.
• Collect dates, statistics, and reports from staff and follow up on special assignments.
• Assist with the completion of special projects and other tasks as assigned by the department head.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Time management

Sales principles

Positive attitude

Tools

Microsoft Word

Microsoft Excel

Job description

Stonebridge Companies in Austin, TX is seeking a Sales Coordinator to provide essential administrative support to the Sales Department. You will manage room blocks, process group inquiries, and qualify leads for distribution among sales staff.

The role requires strong organization, communication, and MS Office proficiency. You will support the team by handling paperwork, reporting, and coordinating with clients and travel groups in a fast-paced environment.