Sales Coordinator

Stonebridge; Austin (TX); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

401(k) matching

Wellness program

Life insurance

Disability coverage

Savings accounts

Tuition aid

Travel perks

Lodging perks

Job summary

Stonebridge is seeking a Sales Coordinator in Austin, TX to provide essential administrative support to the Sales Department. You will manage room blocks, qualify leads, and coordinate with sellers to maximize sales and client satisfaction.

The role requires strong organization, excellent communication, and proficiency with Microsoft Office. Evening, weekend, and holiday availability may be required to meet business needs.

Qualifications

• Experience in administrative or sales support is preferred.
• Strong organizational skills and attention to detail for records.
• Excellent written and verbal communication with clients and teammates.
• Proficient with Microsoft Office applications (Word, Excel).
• Ability to prioritize tasks, manage time, and work independently.
• Basic understanding of sales principles and ability to assist with reports.

Responsibilities

• Provide general administrative support including typing, phones, and correspondence.
• Manage room block inventories and group masters, input lists, and reservation links.
• Qualify incoming leads and distribute to sellers by market segment.
• Assign leads in the sales system to the appropriate seller.
• Audit the sales system for accuracy and space conflicts.
• Move paperwork through the sales management office and maintain filings.
• Respond to client requests, questions, and complaints promptly.
• Attend meetings and take minutes, distributing them as needed.
• Support other administrative staff during absences.
• Collect dates, statistics, and reports and follow up on assignments.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Prioritize tasks

Sales principles

Professional demeanor

Tools

Microsoft Word

Microsoft Excel

Job description

$19-21/Hour

City, State: Austin, Texas

Title: Sales Coordinator

Location: Austin TX

FLSA: Non-Exempt

Status: Full Time

Reports to: Director of Sales

Supervises: Property Sales Department

Pay Range: $19-21/Hour

Job Summary: The Sales Coordinator provides administrative support to the Sales Department, managing room block inventories, detailing incoming functions, and qualifying sales inquiries. This role ensures the smooth flow of communication and paperwork, supporting the department’s efforts to maximize sales and client satisfaction.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

Essential Functions and Duties

• Provide general administrative support, including typing, answering phones, and handling correspondence.
• Manage room block inventories and group masters, input rooming lists, create reservation links, be the point of contact for reservation assistance for groups and business travel clients
• Qualify incoming leads and distribute leads to each seller based on market segment
• Assign leads in the sales system to the appropriate seller
• Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
• Manage the flow of paperwork in and out of the sales management office.
• Maintain an organized filing system for reports and records of all events.
• Respond to client requests, complaints, and questions in a timely and courteous manner.
• Receive, sort, and distribute mail for the sales department.
• Handle faxing, photocopying, and other clerical tasks as needed.
• Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
• Attend and take minutes during sales meetings, distributing them as necessary.
• Assist other administrative office staff during absences.
• Collect dates, statistics, and reports from staff and follow up on special assignments.
• Assist with the completion of special projects and other tasks as assigned by the department head.

Required Experience, Education, and Skills

• Previous administrative or sales support experience is preferred.
• Strong organizational skills and attention to detail for managing records and documents.
• Excellent communication skills, both written and verbal, for interacting with clients and team members.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Ability to prioritize tasks, manage time effectively, and work independently.
• Basic understanding of sales principles and the ability to assist with reports and audits.
• Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.

Work Environment

• Primarily indoor office work, with frequent use of computers and office equipment.
• Must be able to walk, stand, and lift up to 20 lbs. as needed.
• Regular interaction with clients, team members, and vendors, requiring flexibility in communication and scheduling.
• Must be available to work evenings, weekends, and holidays as required to meet business needs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.

Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.

Join us in creating extraordinary experiences and opportunities for our guests and team members.

Equal Employment Opportunity

Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.

Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.

All Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from: 2026-09-22

Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.