Sales Coordinator, Brokerage

Jones Lang LaSalle Incorporated; Houston (TX); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work flexibility

AI tools and technology

Professional development

Job summary

Jones Lang LaSalle is seeking a Sales Coordinator on the Leasing Team to support brokers with operations, marketing, and financial coordination. You will manage CRM data, prepare deal documents, and create marketing materials using AI tools to accelerate workflows.

In this role you will interact with senior brokers, coordinate schedules, and assist with client events. A driven, organized candidate with CRE interest will thrive in our hybrid work environment.

Qualifications

• 1+ years of professional experience supporting multiple executives or team members.
• Bachelor's degree from an accredited institution.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis.
• Demonstrated interest in commercial real estate and eagerness to build expertise in the industry.
• Analytical mindset with proven problem-solving abilities and strategic thinking capacity.
• Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals.
• Strong organizational skills with the ability to manage competing priorities and meet tight deadlines.
• Self-motivated with a proactive approach to learning and professional development

Responsibilities

• Drive Business Operations: Synthesize market intelligence into client deliverables using AI-powered research tools; prepare RFPs, LOIs, renewal letters and status reports.
• Maintain and optimize CRM database; analyze data to reveal prospect patterns and pipeline insights.
• Power Marketing & Client Engagement: manage listings across CoStar, LoopNet and other platforms; create marketing materials enhanced with AI tools.
• Coordinate client events and property open houses to strengthen relationships and drive business development.
• Manage Financial Coordination: liaise between brokers and accounting; collect, organize and submit deal paperwork; track invoices and payments.
• Leverage Technology & Innovation: deploy generative AI tools for document creation and data analysis; explore new tech to improve efficiency.
• Provide Strategic Administrative Support: schedule management, client contacts, and technical support for brokers.

Skills

Executive support

Analytical thinking

Communication skills

Organizational skills

Microsoft Excel

CRM experience

Education

Bachelor's degree

Tools

Salesforce

HubSpot

ChatGPT

Copilot

Job description

**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Sales Coordinator – Leasing Team****Jones Lang LaSalle (JLL)****The Opportunity**Join JLL's dynamic Leasing team as a Sales Coordinator and become the operational backbone of high-performing commercial real estate professionals. This isn't just another admin role—it's your gateway to understanding every facet of the commercial real estate business while making a tangible impact on multimillion-dollar transactions.In this role, you'll work at the intersection of technology, finance, marketing, and client relationships, leveraging cutting-edge AI tools and platforms to drive efficiency and results. You'll gain unparalleled exposure to deal-making, market analysis, and client strategy while building a strong foundation for a career in commercial real estate.If you thrive in fast-paced environments, love solving complex problems, and want to work alongside industry leaders, this is your opportunity.**What You'll Do****Drive Business Operations*** Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends* Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed* Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team**Power** Marketing & Client Engagement* Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility* Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools* Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development**Manage Financial Coordination*** Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow* Collect, organize, and submit deal paperwork with accuracy and attention to detail* Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties* Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle**Leverage Technology & Innovation*** Deploy generative AI tools to streamline document creation, data analysis, and presentation development* Use machine learning-enhanced platforms to identify market trends and automate routine research tasks* Continuously explore emerging technologies to improve team efficiency and client deliverables**Provide Strategic Administrative Support*** Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations* Serve as the first point of contact for clients, demonstrating professionalism and hospitality* Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly**What You Bring****Required Qualifications*** **1+ years** of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment* **Bachelor's degree** from an accredited institution* **Advanced proficiency** in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis* **Demonstrated interest** in commercial real estate and eagerness to build expertise in the industry* **Analytical mindset** with proven problem-solving abilities and strategic thinking capacity* **Exceptional communication skills**—both written and verbal—with the ability to interact confidently with clients and senior professionals* **Strong organizational skills** with the ability to manage competing priorities and meet tight deadlines* **Self-motivated** with a proactive approach to learning and professional development**Preferred Qualifications*** Experience with CRM systems (Salesforce, HubSpot, or similar platforms)* Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms* Project management capabilities, including the ability to juggle multiple initiatives simultaneously* Meticulous attention to detail with strong proofreading and editing abilities* Resourceful, adaptable, and solution-oriented with a positive attitude* Discretion and professionalism when handling confidential information* Eagerness to embrace new technologies and continuously improve processes**Why JLL?**At JLL, we're shaping the future of real estate for a better world. As a Sales Coordinator, you'll be part of a collaborative, inclusive culture that values innovation, professional growth, and work-life balance.**What we offer:*** **Unparalleled learning opportunities** with exposure to high-profile deals and industry leaders* **Career development** with clear pathways to advance into brokerage, research, marketing, or other specialized roles* **Cutting-edge technology** including AI platforms and proprietary JLL tools* **Collaborative environment** where your contributions directly impact team success* **Competitive compensation and benefits** package* **Hybrid work flexibility** and a fun, dynamic office cultureThis role is ideal for ambitious professionals who want to understand the commercial real estate business from the inside out while building valuable skills that will accelerate their career trajectory.**Ready to Join Us?**If you're ready to launch or advance your career in commercial real estate with a global industry leader, we want to hear from you.Apply today and discover how you can make an impact at JLL while building the foundation for a rewarding career in commercial real estate.***JLL is an equal opportunity employer committed to building a diverse and inclusive workforce. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.***This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.