Brokerage Coordinator

JLL; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Learning opportunities

Career development

AI platforms and JLL tools

Competitive benefits

Dynamic office culture

Job summary

JLL's Leasing team seeks a Brokerage Coordinator to be the operational backbone for top commercial real estate professionals, handling market intelligence, deal documents, and CRM management.

You’ll leverage AI tools for research, marketing materials, client events, and day-to-day admin, with opportunities to grow into brokerage, research, or marketing roles.

Qualifications

• 1+ years supporting executives in CRE or fast-paced environments.
• Bachelor's degree from an accredited institution.
• Advanced proficiency in Microsoft Office, especially Excel for financial modeling.
• Interest in commercial real estate and eagerness to develop expertise.
• Analytical mindset with problem-solving and strategic thinking.
• Excellent written and verbal communication with clients and senior staff.
• Strong organizational skills to manage competing priorities.

Responsibilities

• Synthesize market intelligence into client deliverables and analyses.
• Prepare deal documents: RFPs, LOIs, renewal letters, and leasing reports.
• Maintain and optimize the CRM; analyze prospect patterns and pipelines.
• Create marketing materials and AI-assisted content for outreach.
• Support client events and property open houses to drive business development.
• Coordinate schedules and provide proactive administrative support.

Skills

Excel data analysis

Strong communication

Organizational skills

Self-motivation

Client-facing interaction

Education

Bachelor's degree

Tools

CRM systems (Salesforce / HubSpot)

Job description

The Opportunity

Join JLL's dynamic Leasing team as a Brokerage Coordinator and become the operational backbone of high-performing commercial real estate professionals. This isn't just another admin role—it's your gateway to understanding every facet of the commercial real estate business while making a tangible impact on multimillion-dollar transactions.

What You'll Do

Drive Business Operations

• Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends
• Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed
• Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team

Power Marketing & Client Engagement

• Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility
• Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools
• Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development

Manage Financial Coordination

• Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow
• Collect, organize, and submit deal paperwork with accuracy and attention to detail
• Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties
• Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle

Leverage Technology & Innovation

• Deploy generative AI tools to streamline document creation, data analysis, and presentation development
• Use machine learning-enhanced platforms to identify market trends and automate routine research tasks
• Continuously explore emerging technologies to improve team efficiency and client deliverables

Provide Strategic Administrative Support

• Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations
• Serve as the first point of contact for clients, demonstrating professionalism and hospitality
• Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly

What You Bring

Required Qualifications

• 1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment
• Bachelor's degree from an accredited institution
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis
• Demonstrated interest in commercial real estate and eagerness to build expertise in the industry
• Analytical mindset with proven problem-solving abilities and strategic thinking capacity
• Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals
• Strong organizational skills with the ability to manage competing priorities and meet tight deadlines
• Self-motivated with a proactive approach to learning and professional development

Preferred Qualifications

• Experience with CRM systems (Salesforce, HubSpot, or similar platforms)
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms
• Project management capabilities, including the ability to juggle multiple initiatives simultaneously
• Meticulous attention to detail with strong proofreading and editing abilities
• Resourceful, adaptable, and solution-oriented with a positive attitude
• Discretion and professionalism when handling confidential information
• Eagerness to embrace new technologies and continuously improve processes

Why JLL?

At JLL, we're shaping the future of real estate for a better world. As a Sales Coordinator, you'll be part of a collaborative, inclusive culture that values innovation, professional growth, and work-life balance.

What we offer:

• Unparalleled learning opportunities with exposure to high-profile deals and industry leaders
• Career development with clear pathways to advance into brokerage, research, marketing, or other specialized roles
• Cutting-edge technology including AI platforms and proprietary JLL tools
• Collaborative environment where your contributions directly impact team success
• Competitive compensation and benefits package
• Dynamic office culture

This role is ideal for ambitious professionals who want to understand the commercial real estate business from the inside out while building valuable skills that will accelerate their career trajectory.

Ready to Join Us?

If you're ready to launch or advance your career in commercial real estate with a global industry leader, we want to hear from you.