Sales Coordinator

Precision Signs.Com, Inc; Village of Amityville (NY); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Professional development

Career growth

Job summary

Precision Signs.Com, Inc is seeking a highly organized, technically minded Sales & Project Coordinator to support the growing sales team. The role focuses on intake, bid coordination, CRM maintenance, and preparing awarded work for handoff to project management.

The position involves reviewing opportunities, coordinating bids, and ensuring timely follow-ups with clients and internal teams. A background in sales support, estimating coordination, and client communication is preferred, with

Qualifications

• Strong organizational and time-management skills to manage multiple opportunities and deadlines.
• Excellent written and verbal communication with a professional, service-oriented approach.
• Strong attention to detail when reviewing drawings, documents, pricing, and client requirements.
• Proactive, accountable work style with the ability to follow through without constant direction.

Responsibilities

• Review and qualify incoming opportunities from referrals, general contractors, architects, designers, and existing clients.
• Organize new bid information including drawings, specifications, schedules, artwork, deadlines, contacts, and submission requirements.
• Create and maintain accurate CRM records in Monday.com with opportunity status, due dates, and notes.
• Identify missing information early and coordinate with clients or internal teams to keep opportunities moving.
• Prepare clear bid breakdowns and costing requests for engineering, vendors, installers, and subs.
• Assist with proposals by organizing scope, quantities, materials, finishes, graphics, and installation requirements.
• Track proposal deadlines and ensure team follow-up to avoid delays.
• Review proposals for completeness before submission to clients.
• Communicate professionally with clients to confirm scope and provide status updates.
• Maintain consistent proposal follow-up to keep opportunities active.
• Support outreach to past clients and identify repeat orders and relationship development.

Skills

Organizational skills

Time management

Communication

Attention to detail

CRM software

Monday.com

Proactive work style

Team coordination

Tools

Monday.com

Microsoft Office

CRM software

Bluebeam

Adobe Acrobat

Job description

Precision Signs is seeking a highly organized, technically minded Sales & Project Coordinator to support our growing sales team. This position plays a central role in reviewing new opportunities, coordinating bids and proposals, maintaining accurate sales information, and preparing awarded work for a successful handoff to project management.

Opportunity Intake & Sales Support

• Review and qualify incoming opportunities from referrals, general contractors, architects, designers, and existing clients.
• Organize new bid information including drawings, specifications, message schedules, artwork, deadlines, contacts, and submission requirements.
• Create and maintain accurate CRM records in Monday.com, including opportunity status, due dates, follow-up dates, client notes, and supporting documents.
• Identify missing information early and communicate with clients or internal teams to keep opportunities moving.

Proposal & Estimating Coordination

• Prepare clear bid breakdowns and costing requests for Engineering, vendors, installers, and specialty subcontractors.
• Assist with proposals and quotations by organizing scope, quantities, materials, finishes, graphics, mounting methods, installation requirements, and exclusions.
• Track proposal deadlines and internal promise dates and follow up with the appropriate team members before deadlines are at risk.
• Review proposals for completeness and consistency before they are submitted to clients.

Client Communication & Follow-Up

• Communicate professionally with clients to confirm scope, clarify questions, coordinate documents, and provide status updates.
• Maintain consistent proposal follow-up so open opportunities do not become inactive or overlooked.
• Support outreach to past and dormant clients and help identify repeat-order and relationship-development

Required Qualifications

• Strong organizational and time-management skills with the ability to manage multiple active opportunities and deadlines.
• Excellent written and verbal communication skills with a professional and service-oriented approach.
• Strong attention to detail when reviewing drawings, documents, pricing information, and client requirements.
• Comfort using Microsoft Office and CRM software with the ability to learn Monday.com and Precision Signs processes.
• A proactive, accountable work style and the ability to follow through without constant direction.

Preferred Experience

• Experience in signage, construction, architecture, commercial interiors, printing, millwork, or project coordination is strongly preferred.
• Comfort reviewing basic floor plans, elevations, specifications, message schedules, and artwork files is a plus.
• Experience with estimating, proposals, bid coordination, Bluebeam, Adobe Acrobat, or technical sales is beneficial.

Why Join Precision Signs?

You will have the opportunity to support custom architectural signage projects for hospitals, universities, corporate headquarters, museums, commercial developments, and other high-profile environments. Precision Signs offers a collaborative workplace, hands-on industry training, professional development, and opportunities to grow into sales, estimating, project management, or account management roles.

Benefits

• Competitive salary based on experience starting at $22.00 per hour, health benefits, paid time off, 401(k), professional development, career-growth opportunities, and a collaborative team environment.