Sales Coordinator

Better Building Hardware, LLC; Stratford (CT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Job summary

Better Building Hardware in Stratford, CT seeks a Sales Coordinator to organize leads, quotes, and orders, enabling sales reps to focus on high-value activities. You will manage CRM records and coordinate with Purchasing, Operations, and Customer Service to ensure clean handoffs.

The role requires 2+ years in sales support or admin, strong communication, and a detail-oriented mindset. Training in architectural hardware is provided as you grow with the team.

Qualifications

• 2+ years in sales support, admin, or related role.
• Experience with CRM systems, ideally HubSpot.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Familiarity with imperial/metric measurements is a plus.

Responsibilities

• Keep leads and opportunities organized in HubSpot.
• Create and maintain contact, company, lead, and deal records with notes, owners, and next steps.
• Help sales reps keep their records and follow-ups current.
• Support pipeline reporting and data integrity.
• Prepare and process quotes based on direction from sales reps.
• Monitor open quotes and deals for missing information or overdue follow-up.
• Maintain quote and opportunity documentation.
• Coordinate customer requests with Purchasing, Operations, and Customer Service.
• Check vendor lead times, stock availability, and order status when Sales needs them.
• Handle payment links, purchase orders, account setup, and other transactional steps.
• Confirm every closed deal is Clean + Complete + Documented before handoff.
• Cover straightforward customer needs such as order status and reorders.

Skills

HubSpot CRM

Google Workspace

Data entry

Attention to detail

Cross-functional comms

Tools

HubSpot

Google Workspace

Job description

Sales Coordinator

Better Building Hardware

Stratford, CT • In office • Full-time • Salaried with benefits

About Us

Better Building Hardware supplies architectural hardware for doors, windows, and cabinets — pivots, concealed hinges, locks, levers, door stops, drop seals, and more — from some of the best manufacturers in the world. Our customers are millwork and cabinet shops, door fabricators, general contractors, architects, and designers working on high-end residential and commercial projects. What sets us apart is expertise: we help people solve tricky door problems and choose the right hardware, and then we see it through to delivery.

Why This Role Matters

Our sales team spends its days solving hardware problems for customers. Every one of those conversations leaves a trail: a contact to log, a quote to build, a follow-up to schedule, a handoff to Operations. When that trail is clean, customers get fast answers and orders that ship right. When it isn't, things slip through the cracks.

As our Sales Coordinator, you'll own that trail. You'll keep our CRM accurate, keep quotes and deals moving, and make sure every order reaches Operations Clean + Complete + Documented . You'll free our sales reps to focus on the work only they can do, and along the way you'll learn a specialized, fascinating industry from the inside.

What You'll Do

Keep leads and opportunities organized (HubSpot)

• Help field incoming inquiries, identify each customer's sales segment, and gather project details
• Create and maintain contact, company, lead, and deal records with accurate notes, owners, and next steps
• Help sales reps keep their records and scheduled follow-ups current
• Support pipeline reporting and data integrity

Keep quotes moving

• Prepare and process quotes based on direction from sales reps
• Monitor open quotes and deals for missing information or overdue follow-up, and chase them down
• Maintain quote and opportunity documentation

Connect Sales and Operations

• Coordinate customer requests with Purchasing, Operations, and Customer Service
• Check vendor lead times, stock availability, and order status when Sales needs them
• Handle payment links, purchase orders, account setup, and other transactional steps leading up to an order
• Confirm every closed deal is Clean + Complete + Documented before it's handed off

Help customers, and know when to hand off

• Cover straightforward customer needs such as order status, reorders, and account questions
• Route technical, product-selection, pricing, and negotiation questions to the right sales rep

What Success Looks Like

• First 30 days: You've learned our HubSpot setup, our sales process, getting familiar with our core product lines, and you're shadowing reps on quotes and handoffs.
• By 90 days: Deal records are consistently accurate and current. Quotes go out with complete information, overdue follow-ups get caught, and the reps rely on you.
• Beyond: You know our standard products well enough to handle routine quotes with light review, and you're helping us improve how the sales process runs.

You Might Be a Great Fit If

• You have 2+ years in sales support, administration, customer service, or operations coordination. Building products or hardware experience is a plus, but not required.
• You have hands-on CRM experience (HubSpot preferred), you're comfortable in Google Workspace, and you pick up new systems quickly.
• You notice missing information and can't let it go.
• You write clearly and are comfortable working across departments.
• You're comfortable with basic math and with both imperial and metric measurements.
• You're curious. You want to know how a pivot hinge works, and why one is right for a door and another isn't.
• You're flexible. We're growing, and our systems and processes are still evolving.

No hardware experience? That's okay — we'll train the right person.

How We Work

• Candid: We communicate clearly, honestly, and respectfully.
• Curious: We ask good questions and dig past surface-level answers.
• Capable: We build the systems and skills to keep getting better.
• Caring: We lead with empathy, professionalism, and accountability.
• Courageous: We decide boldly and move toward a better future together.

What We Offer

• Salary depending on experience
• Health insurance, paid time off, and a 401(k)
• Hands-on training in architectural hardware and ongoing professional development
• A small team where your work is visible and genuinely matters
• Room to grow into sales or operations as your knowledge deepens