Sales Coordinator

Windsor Hospitality; Las Vegas, Northern (NV, KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

HSA/FSA

401(k) & Roth 401(k)

Employee discounts

Career growth opportunities

Paid time off

Paid sick leave

Weekend/holiday flexibility

Job summary

Windsor Hospitality in Las Vegas is seeking a Sales Coordinator to keep the office running, manage contracts, leads, and BEOs, and provide light sales support.

The role requires organization, reliability, and strong communication skills; experience in hotel systems is a plus. Expect a fulltime schedule at Embassy Suites by Hilton Convention Center, with growth opportunities in hospitality sales.

Qualifications

• Associate degree preferred or equivalent experience.
• Strong organizational skills and ability to multi-task.
• Clear, professional written and verbal communication with excellent telephone skills.
• Warm, attentive, service-oriented approach to clients and colleagues.
• Sound judgment and decisive options evaluation.
• Proficiency in Microsoft Office; experience with Delphi/SalesPro a plus.
• Previous administrative or hotel experience preferred.
• Ability to work weekends and holidays as needed.
• Bilingual English/Spanish is a plus.

Responsibilities

• Provide administrative support to the Sales and Catering team (contracts, BEOs, reports, forms).
• Answer and qualify inbound inquiries; respond accurately and promptly.
• Maintain Sales files, lead logs, and the Delphi/SalesPro system.
• Distribute BEOs, rooming lists, signed contracts to departments.
• Quote prices for small group inquiries and assist with groups under 10 rooms.
• Track guarantees and contact clients 72 hours prior to functions.
• Monitor and order office supplies and promotional materials.
• Coordinate in-house amenities, welcome letters, deliveries, and transportation schedules.
• Interface daily with kitchen and banquet departments; assist with site tours and sales blitzes.

Skills

Organizational skills

Written and verbal communication

Telephone skills

Bilingual English/Spanish

Microsoft Office

Hotel sales systems (Delphi, SalesPro)

Administrative experience

Weekend/holiday flexibility

Education

Associate degree preferred

Tools

Delphi

SalesPro

Microsoft Office

Job description

Description

JOIN OUR TEAM

Join our team! Windsor Hospitality thrives in building hospitality careers. We want to design a path of professional growth and give you the keys to that success. We are recognized as a strong partner with warm-hearted hospitality staff nationwide. Windsor Hospitality is looking for their newest Sales Coordinator!

ABOUT THIS LOCATION

This position is located at the Embassy Suites by Hilton Convention Center in Las Vegas, NV. We are right in the middle of the action! Our hotel is perfectly situated next to the Las Vegas Convention Center and just three miles from Harry Reid International Airport. With the monorail just steps away and world-class entertainment, dining, and shopping minutes from our door, you will be working in the heart of all that Las Vegas has to offer.

WHAT WE OFFER

Join a team that invests in you! We're proud to offer a comprehensive and competitive benefits package to support the well-being and growth of all our eligible employees:

• Medical, Dental, Vision, Life & Disability Insurance — Quality healthcare plans for eligible employees to stay healthy and protected.
• Flexible Spending Account (FSA) and Health Savings Account (HSA) — Pre-tax savings for healthcare and dependent care expenses.
• 401(k) & Roth 401(k) Plans — Plan for your future with employer-supported retirement options.
• Employee Assistance Program (EAP) — Confidential support services for personal and professional well-being.
• Career Growth Opportunities — We promote from within and invest in your long-term success.
• Paid Time Off (PTO) — Take the time to relax, recharge, and enjoy life outside of work.
• Paid Sick Leave — Supportive sick time policy so you can care for your health when you need it.
• Exclusive Employee Hotel Discounts — Special rates across our brand portfolio for you, your family, and friends.
• Recognition & Rewards Program — Associates are acknowledged through performance awards, milestone celebrations, and incentive programs.

WHY DO WE NEED YOU?

Every Sales and Catering Manager on our team is only as effective as the support behind them — and that's you. As our Sales Coordinator, you're the person who keeps the office running: contracts moving, leads logged, BEOs distributed, supplies stocked, phones answered, and clients responded to professionally and on time. You may also get to dip into light sales work — quoting small groups, assisting with site tours — so this role is a genuine launching pad for a hotel sales career. If you're organized, quick, people-friendly, and want to grow in hospitality — start here.

WHAT YOU WILL DO

• Provide administrative and clerical support to the Sales and Catering team: correspondence, contracts, BEOs, reports, forms, and more.
• Answer and qualify incoming inquiry calls; respond to all inquiries accurately, promptly, and professionally.
• Maintain Sales files, lead logs, and the Sales management system (Delphi / SalesPro).
• Distribute BEOs, rooming lists, signed contracts, and revisions to appropriate departments.
• Quote prices for small group inquiries; assist with groups under 10 rooms or meetings under 10 people.
• Track guarantee numbers and contact clients 72 hours prior to functions.
• Monitor and order office supplies, sales collateral, and promotional materials.
• Coordinate in-house amenities, welcome letters, deliveries, and transportation schedules.
• Interface daily with kitchen and banquet departments; may assist with site tours and sales blitzes.

SKILLS & ABILITIES YOU BRING

• Associate degree preferred, or an equivalent level of education and experience.
• Strong organizational skills; able to multi-task and switch priorities quickly without losing accuracy.
• Clear and professional written and verbal communicator with excellent telephone skills.
• Warm, attentive, service-oriented approach to client and associate interactions.
• Sound judgment; able to evaluate options and act decisively.
• Proficiency in Microsoft Office; experience with hotel sales systems (Delphi, SalesPro) a plus.
• Previous administrative or hotel experience preferred.
• Flexibility to work weekends and holidays as needed.
• Bilingual English/Spanish a plus.

SCHEDULE & HOURS

This position is fulltime, with schedules that may vary based on business need. Flexibility to work any day of the week, including weekends and holidays, may be required. Specific shift details will be discussed during the interview process.

Windsor Hospitality is an Equal Opportunity Employer committed to hiring a diverse workforce and sustaining an inclusive culture. We do not discriminate on the basis of disability, veteran status, or any other basis protected under federal, state, or local laws.