Sales Coordinator

CareersInFood.com; Baltimore (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

CareersInFood.com is seeking a Sales & Marketing Coordinator to support the sales process from onboarding new customers to handling recurring orders. You will assist the sales team with reports, presentations, and travel planning, while coordinating with production and marketing activities.

The role requires 2+ years in manufacturing and B2B customer service, with proficiency in QuickBooks, CRM, and Excel. A bachelor's degree is preferred, and the position is based in our Baltimore area offices.

Qualifications

• Bachelor's degree preferred (technical or business degrees is ideal).
• 2+ years in manufacturing environment (food or flavor manufacturing preferred).
• 2+ years in customer service in a business-to-business environment (sales & marketing preferred).
• Proficient in QuickBooks (Enterprise preferred) or other MRP software.
• Familiarity with CRM systems.
• Experience using MailChimp or similar marketing campaign platforms.
• Experience or training in Safe Quality Food (SQF) quality regulations.

Responsibilities

• Onboard new customers utilizing customer service processes and procedures.
• Manage (receive, accurately enter, and confirm) purchase orders (POs).
• Communicate with customers regarding the status of POs.
• Maintain order board to oversee order timelines and effectively communicate updates.
• Coordinate with Production for timely processing and shipment of orders.
• Process invoices for UPS and prepaid credit card payments.
• Field and resolve customer concerns and feedback.
• Enter leads into Customer Relationship Management (CRM) system.
• Engage customer accounts to maintain relationships and support sales growth.
• Prepare and coordinate samples shipments to customers.
• Facilitate and document price quotations as needed from sales team.
• Generate monthly sales reports and presentations.
• Assist with marketing materials and trade show logistics.
• Support travel planning for Sales team and CEO.
• Greet visitors.
• Answer phone, screen and direct calls, & sort mail as necessary.
• Maintain order/tidiness in front office.
• Order office supplies as needed.
• Assist with corporate events.
• Support continuous improvements to enhance processes, increase efficiency, and reduce waste.

Skills

Customer service

CRM systems

QuickBooks

Excel

MS Office

Education

Bachelor's degree preferred

Tools

MailChimp

Job description

Job Summary:

This position is responsible for the support of the sales process and the fundamental steps of customer service, from onboarding a new customer to the reoccurring order. This role assists the sales team in growing the customer base and following through on business leads. The Sales & Marketing Coordinator provides departmental support, reports, and presentations. Additionally, this individual supports fellow sales team members, the front office, and special projects.

Job Functions:

• Onboard new customers utilizing customer service processes and procedures
• Manage (receive, accurately enter, and confirm) purchase orders (POs)
• Communicate with customers regarding the status of POs
• Maintain order board to oversee order timelines and effectively communicate updates
• Coordinate with Production for timely processing and shipment of orders
• Process invoices for UPS and prepaid credit card payments
• Field and resolve customer concerns and feedback
• Enter leads into Customer Relationship Management (CRM) system
• Engage customer accounts to maintain relationships and support sales growth
• Prepare and coordinate samples shipments to customers
• Facilitate and document price quotations as needed from sales team
• Generate monthly sales reports and presentations
• Assist with marketing materials and trade show logistics
• Support travel planning for Sales team and CEO

Office Support

• Greet visitors
• Answer phone, screen and direct calls, & sort mail as necessary
• Maintain order/tidiness in front office
• Order office supplies as needed
• Assist with corporate events

General

• Support continuous improvements to enhance processes, increase efficiency, and reduce waste
• Perform other related duties assigned by management

Job Qualifications:

Education

• Bachelor's degree preferred (technical or business degrees is ideal)

Experience

• 2 or more years in manufacturing environment (food or flavor manufacturing preferred)
• 2 or more years in customer service in a business-to-business environment (sales & marketing preferred)
• Proficient in QuickBooks (Enterprise preferred) or other MRP software
• Familiarity with CRM systems
• Experience using MailChimp or similar marketing campaign platforms
• Experience or training in Safe Quality Food (SQF) quality regulations

Skills

• Excellent communication skills and a focus on advocacy for customers, conflict resolution and strong interpersonal skills
• Critical thinking, organizational, and time management skills with ability to efficiently prioritize tasks, resolve issues, and meet customer requestsDetail-oriented with ability to follow verbal, written, and standard operating procedure (SOP) instructions
• Basic Excel functions such as using formulas, performing calculations, creating reports, and using conditional formatting
• Competency in Microsoft Office suite (SharePoint platform preferred)
• Perform calculations quickly and accurately
• Conduct oneself in a professional manner
• Author SOPs and document processes
• Conduct oneself in a professional manner

Physical Requirements

• See, smell, and taste products occasionally (Note: Some products may contain allergens [milk, peanuts], alcohol, and/or sulfites.)
• Lift and carry up to 30 pounds occasionally
• Remain stationary at desk and use computer sporadically throughout workday
• Possess general vision, hearing, speech, and ideally color perception abilities
• Stand; walk; sit; reach with hands and arms; use hands to handle or feel objects, tools, or controls regularly
• Climb ladder and mobile staircase, balance, kneel, and crouch occasionally