Sales Coordination

EMEA3 Recruitment; Teterboro (NJ); On-site; USD 65,000 - 83,000; Full time

Job summary

Symrise is a global leader in fragrances and flavors, searching for a Sales Coordinator to manage multiple projects and keep records accurate. The role requires coordinating pricing, samples, and client communications while supporting sales teams and budgets.

You will develop timelines, track status, and ensure data integrity across departments, with an emphasis on customer focus and timely updates.

Qualifications

• Minimum 3–5 years of administrative experience required, with prior Sales or Project/Sales Coordination experience.
• Resourceful, reliable, independent and able to multi-task to completion.
• Thrives in an entrepreneurial, fast-moving environment.
• Excellent verbal and written communication skills.

Responsibilities

• Generate and manage multiple projects with deliverables and milestones.
• Enter pricing, handle resample requests, and update the system.
• Coordinate with Customer Service to keep pricing and PO records current.
• Escalate issues when needed and communicate updates to internal teams.
• Be the point of contact for client information and project updates.
• Prepare and support sales meetings and presentations with the AE.
• Develop project timelines and maintain cross-department communication.
• Record client feedback and manage project status in the system.
• Support budget entry processes and attend client meetings.
• Maintain accurate client records in the CRM system.

Skills

Verbal communication

Written communication

Project coordination

Team collaboration

Tools

Excel

PowerPoint

Outlook

Job description

About us

Symrise is a global supplier of fragrances and flavors, cosmetic active ingredients as well as functional ingredients. Its customers include perfume, cosmetics, food and beverage manufacturers, the pharmaceutical industry and producers of dietary supplements and pet food.

With sales of around €4.9 billion in the 2025 financial year, the company is one of the world's leading providers. The Group, headquartered in Holzminden, Germany, has more than 100 locations in Europe, Africa and the Middle East, Asia, the USA and Latin America.

Scent & Care creates and sells fragrances, cosmetic ingredients, aroma molecules and mint aromas. Manufacturers use it to produce perfumes, personal care and cosmetic products, cleaning products and detergents, home fragrances and oral care products.

Symrise – always inspiring more…

Your role

• Generate/manage multiple projects and ensure that the project deliverables and milestones are met.
• Project entry, pricing (confirmed by Sales), resample requests, and updates in the system.
• Collaborate with Customer Service when necessary to ensure pricing and system records are current for purchase orders.
• Know when to escalate any issues within the organization and to AM when appropriate.
• Responsible to request all customer samples both oils and application
• Be the point of contact for client information flowing in and out of the organization, project updates, sample information, benchmark requests, regulatory docs, pricing, tracking, deadlines, client feedback, customer complaints. Communicate this information to the internal team as needed.
• Manage preparations of sales meetings and presentations, in conjunction with the AE
• Develop and manage project timelines while maintaining constant contact with all internal departments through the project life cycle.
• Work with sales to manage project status and record client feedback on all active projects in the project system.
• Support with budget entry process.
• Attend client meetings when required.
• Maintain accurate and up to date client records within the system.
• Participate in panel testing, training sessions, meetings, skill building and professional development classes.
• Serve as backup for other Sales Coordinators while out of the office.
• Label and record base/benchmarks and provide them to the Fragrance Development Team and Applications Lab.
• Coordinate the nationalization process

About you

• A minimum of 3-5 years administrative experience is required, with Prior Sales or Project/Sales Coordination experience.
• Resourceful, reliable, independent, multi-tasker who sees tasks and projects through to completion.
• Ability to thrive in an entrepreneurial, fast-moving environment.
• Excellent verbal and written communication skills
• Comfortable in a professional work/office setting, 4 days a week.
• Demonstrate superior customer focus skills and possess strong interpersonal skills.
• Strong Computer skills including Excel, PowerPoint and Outlook,
• Must be a self-motivated team player with a focus on team success.
• Proven project coordination skills with excellent follow-up skills and attention to detail.
• Must have the ability to develop strong internal and external working relationships in all functions and at various levels in the organization.
• Excellent time management and organization with ability to prioritize

Our offer

Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well-being of consumers in 160 countries around the world. Putting our employees in focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.

Come join us and embark on a fascinating journey with Symrise.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Pay Transparency Disclosure: The expected annual salary range for this position is USD $65,000 – USD $83,000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and company performance.