Sales & Conference Services Manager

hriproperties; Dana Point (CA); On-site; USD 75,000 - 100,000; Full time

Job summary

hriproperties in Dana Point is seeking a Sales & Conference Services Manager to drive group room and banquet revenue and to manage assigned group and business travel accounts. The role focuses on proactive sales, relationship development, and exceptional conference service to exceed revenue goals.

You will oversee groups from initial booking through completion, collaborating with Sales, Operations, F&B, Front Office, and other departments to deliver successful events and maximize revenue

Responsibilities

• Generate group room and banquet revenue through proactive sales efforts.
• Manage assigned groups and events from initial booking through completion.
• Coordinate all aspects of conferences and events with hotel departments to meet client requirements.
• Create and maintain banquet event orders, group resumes, and layouts.
• Upsell and maximize revenue opportunities for events and meetings.
• Ensure proper billing, deposits, and adherence to hotel policies.

Job description

Job Description

198 rooms and 8,821 sq. Ft. Meeting/event space.

Amenities include:

• ocean views
• beachfront access
• restaurant & bar
• outdoor meeting space
• fitness center
• rooftop lounge
• outdoor pool

Just steps from Doheny State Beach and minutes from I-5, this pet-friendly property offers guests easy access to local attractions and Dana Point Harbor's shopping and dining. Combining coastal charm with modern amenities, it provides an engaging environment for hospitality professionals serving both leisure and business travelers, ideal for leaders who enjoy blending a resort-adjacent lifestyle with efficient operations.

Pay Range: $75,000.00-$100,000.00

Job Title : Sales & Conference Services Manager

Department: Sales & Marketing

Supervision Exercised: N/A

Supervision Received: Director of Sales & Marketing

Job Summary: The Sales & Conference Services Manager is responsible for generating group room and banquet revenue while managing and detailing assigned group and business travel accounts. This position is responsible for achieving or exceeding budgeted revenue goals through proactive sales efforts, relationship development, account management, and exceptional conference and event service.

The Sales & Conference Services Manager manages assigned groups and events from initial booking through completion, ensuring all client needs and hotel standards are met. This position partners closely with the Sales, Operations, Food & Beverage, Front Office, and other hotel departments to deliver successful events and maximize revenue opportunities, including upselling and enhancing previously booked business

Job Duties include the following :

• Sales & Business Development
  • Develop and maintain relationships with existing corporate, SMERF, local business travel, and group accounts.
  • Identify and solicit new business opportunities within assigned market segments to achieve or exceed revenue goals.
  • Conduct weekly sales calls and regular prospecting activities with existing and prospective accounts.
  • Conduct outside sales calls and travel locally to promote the hotel and develop new business.
  • Schedule and conduct outside sales appointments, property tours, site inspections, client entertainment, and sales blitzes as appropriate.
  • Generate leads through telephone solicitation, internet research, referrals, networking, trade shows, professional and community organizations, and other sales activities.
  • Prospect and solicit new business from the hotel's existing customer base through phone calls, networking, trade shows, and other business-development activities.
  • Negotiate and execute group room block contracts and local business travel agreements within established company authorization limits.
  • Identify opportunities to increase revenue through upselling, upgrades, additional services, and enhancements to previously booked groups and events.
  • Maintain accurate account information, sales activities, and prospecting records in Delphi.
  • Maintain accurate sales records, databases, reports, and account histories to support current and future business development.
• Conference Services & Event Detailing
  • Manage assigned groups and events from initial booking through completion, ensuring all details are accurately communicated and executed.
  • Serve as the primary point of contact for assigned clients throughout the conference services and event-planning process.
  • Coordinate all aspects of assigned conferences, meetings, banquets, and special events, including room sets, audio-visual requirements, Food & Beverage, rentals, parking, billing, and other client requirements.
  • Create and maintain accurate banquet event orders (BEOs), group resumes, rooming lists, event layouts, and other event-related documentation.
  • Conduct detailed pre-event planning with clients to understand and document their specific requirements and expectations.
  • Create and distribute group resumes and event information to appropriate hotel departments.
  • Conduct weekly BEO meetings with the Operations Team to review upcoming events, client requirements, special requests, and operational considerations.
  • Coordinate with hotel departments to ensure all event details are communicated accurately and executed according to client expectations.
  • Monitor events and proactively address changes, concerns, or service issues to ensure client satisfaction.
  • Identify and execute opportunities to upsell banquet services, Food & Beverage, meeting enhancements, and other revenue-generating products and services.
  • Ensure all event-related billing and payment requirements are properly communicated and completed, including collection of deposits or other required payments prior to events or group arrivals, in accordance with hotel policy.
• Customer Service & Operations
  • Partner with the Operations Team to communicate client specifications, coordinate event requirements, and promptly address customer concerns or service issues.
  • Maintain regular communication with clients bef