Sales & Catering Administrative Coordinator

Shutters on the Beach; Santa Monica (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

A prestigious hotel in Santa Monica is seeking a full-time Sales & Marketing Administrative Assistant. This entry-level position involves supporting the Sales & Catering team with administrative tasks, customer service, and effective communication. The ideal candidate will possess strong organizational skills, proficiency in data entry, and customer service expertise. Previous hospitality experience is a plus. Join a dynamic team dedicated to excellence in guest service.

Qualifications

• Experience in Administrative Assistance, including organizing meetings and managing correspondence.
• Strong Customer Service and Communication skills.
• Basic Sales & Catering knowledge and skills.
• Proficient in Data Entry and maintaining accurate records.
• Excellent organizational and time-management abilities.
• Previous experience in the hospitality industry is a plus.

Responsibilities

• Maintain accurate event details in Delphi and Opera for proper forecasting and record keeping.
• Assist in the planning, coordination, and execution of meetings and special events.
• Act as a point of contact for clients by answering phones, emails, and inquiries.
• Prepare and distribute meeting minutes, maintain filing systems, and oversee general office organization.

Skills

Administrative Assistance

Customer Service

Communication

Data Entry

Organizational skills

Time management

Microsoft Office Suite

Education

High school diploma

Certification in office management

Job description

A prestigious hotel in Santa Monica is seeking a full-time Sales & Marketing Administrative Assistant. This entry-level position involves supporting the Sales & Catering team with administrative tasks, customer service, and effective communication. The ideal candidate will possess strong organizational skills, proficiency in data entry, and customer service expertise. Previous hospitality experience is a plus. Join a dynamic team dedicated to excellence in guest service.