Events & Catering Admin Specialist

Westmont Hospitality Group; Omaha, Northern (NE, KY); Hybrid; USD 21,000 - 29,000; Full time

Job summary

DoubleTree by Hilton Downtown Omaha seeks a Sales and Catering Admin to provide administrative support for Sales and Catering and ensure smooth execution of events. Work hours vary, including weekends and holidays, as needed by the business.

The role handles file maintenance, marketing materials, client communications, RFPs, event orders, and coordination with Food & Beverage teams to deliver exceptional service, while respecting hotel policies and deadlines.

Qualifications

• Two years' administrative experience or equivalent.
• Fluent in English; ability to communicate professionally.
• Strong computer skills including spreadsheets and word processing.
• Ability to meet deadlines and manage multiple priorities.
• Experience with contracts and event documentation is a plus.

Responsibilities

• Provide administrative support to Sales & Catering Managers.
• Prepare and distribute mail; maintain files and trace system.
• Design marketing materials using Canva.
• Distribute group resumes, BEO and client communications.
• Coordinate the BEO meeting with departments and ensure professional execution of events.
• Prepare weekly event packets and assist with event changes.

Skills

Admin support

English fluency

Delphi system

Canva marketing

Multi-tasking

Tools

Delphi system

Canva

Microsoft Office

Job description

DoubleTree by Hilton Downtown Omaha seeks a Sales and Catering Admin to provide administrative support for Sales and Catering and ensure smooth execution of events. Work hours vary, including weekends and holidays, as needed by the business.

The role handles file maintenance, marketing materials, client communications, RFPs, event orders, and coordination with Food & Beverage teams to deliver exceptional service, while respecting hotel policies and deadlines.