Sales and Showroom Assistant

Evolving Solution Services; San Antonio, Northern (TX, KY); On-site; USD 32,000 - 42,000; Full time

Job summary

CultureSpace seeks a professional and highly organized Sales & Showroom Coordinator to support our San Antonio office. The role blends sales support, showroom coordination, and front-desk coverage with general office administration.

The ideal candidate is welcoming, detail-oriented, and able to manage multiple priorities while ensuring a polished visitor experience and efficient showroom operations.

Qualifications

• Previous experience in administrative support, sales support, reception, customer service, office coordination, or a related position preferred.
• Strong organizational skills and the ability to manage multiple requests and deadlines.
• Professional and welcoming communication style.
• Excellent written and verbal communication skills.
• Strong attention to detail and consistent follow-through.
• Comfortable answering phones, greeting visitors, and supporting employees at all levels.
• Ability to create and update professional presentations and documents.
• Basic computer proficiency, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to learn company systems and processes quickly.
• Experience coordinating shipments, purchase orders, product samples, or business travel is a plus.
• Ability to work collaboratively in a fast-paced environment while maintaining professionalism and accuracy.
• Reliable attendance and punctuality.

Responsibilities

• Coordinate product samples requests for sales/design teams and manage monthly inventory.
• Prepare sales presentations using approved templates.
• Provide front-desk coverage and visitor screening.
• Manage showroom schedule, reservations, and related coordination.
• Process and track purchase orders daily and ensure accuracy.
• Support marketing and sales teams with administrative tasks.

Skills

Administrative Support

Sales Support

Reception

Customer Service

Office Coordination

Travel Coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

About CultureSpace

CultureSpace helps organizations create modern, functional workplaces through thoughtful design, quality office furniture, and exceptional service. Our team is collaborative, fast-moving, and committed to creating a positive experience for every customer, employee, and visitor.

We are seeking a professional and highly organized Sales & Showroom Coordinator to support our San Antonio office. This position combines sales support, showroom coordination, front-desk coverage, and general office administration.

The ideal candidate is welcoming, detail-oriented, comfortable managing multiple priorities, and willing to step in wherever support is needed. This person will help keep our showroom, sales resources, office operations, and visitor experience running smoothly.

Key Responsibilities

Sales and Showroom Support

• Process and coordinate product sample requests for sales and design team members.
• Complete a monthly inventory of product samples and maintain accurate records.
• Coordinate outbound shipments of showroom products and samples.
• Manage the mobile showroom schedule, including reservations, availability, and related coordination.
• Prepare sales presentations using approved templates and information provided by the sales and design teams.
• Provide administrative support to the Marketing teams.
• Assist with presentation preparation, document organization, coordination, and recurring sales requests.
• Support showroom meetings and events, including supplies, attendee information, and follow-up tasks.
• Process and track purchase orders daily, ensuring information is accurate and routed appropriately.
• Follow up on outstanding requests, documentation, and action items as needed.

Reception and Administrative Support

• Welcome employees, customers, vendors, and other visitors and provide professional front-desk coverage.
• Provide backup coverage for incoming company phone calls.
• Route calls accurately and assist during high-volume periods, breaks, absences, and other coverage needs.
• Monitor and respond to requests submitted through the administrative inbox.
• Coordinate with internal teams to ensure requests are completed or routed to the appropriate person.
• Provide general administrative assistance and complete special projects as assigned.

Office and Showroom Coordination

• Maintain the San Antonio showroom, front desk, and common areas so they remain clean, organized, stocked, and ready for employees and visitors.
• Review office and showroom supply needs and place orders within approved guidelines.
• Maintain an accurate inventory of office supplies and reorder items when needed.
• Coordinate with internal teams and outside vendors to resolve routine office and showroom needs.
• Identify and communicate maintenance, supply, or operational concerns promptly.

Travel Coordination

• Book business travel for Installation and Project Management employees in accordance with company travel policies and approved requests.
• Confirm travel arrangements and communicate itineraries to employees.
• Maintain supporting records for travel changes, cancellations, and reimbursements when applicable.
• Respond promptly to changes and help resolve routine travel issues.

What We’re Looking For

• Previous experience in administrative support, sales support, reception, customer service, office coordination, or a related position preferred.
• Strong organizational skills and the ability to manage multiple requests and deadlines.
• Professional and welcoming communication style.
• Excellent written and verbal communication skills.
• Strong attention to detail and consistent follow-through.
• Comfortable answering phones, greeting visitors, and supporting employees at all levels.
• Ability to create and update professional presentations and documents.
• Basic computer proficiency, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to learn company systems and processes quickly.
• Experience coordinating shipments, purchase orders, product samples, or business travel is a plus.
• Ability to work collaboratively in a fast-paced environment while maintaining professionalism and accuracy.
• Reliable attendance and punctuality.

What Success Looks Like

• Visitors and callers receive prompt, professional assistance.
• Sales and sample requests are completed accurately and on time.
• Purchase orders and administrative requests are processed consistently.
• The mobile showroom schedule is accurate and well coordinated.
• Travel arrangements comply with company policy and are clearly communicated.
• Office and showroom supplies remain stocked and organized.
• The San Antonio showroom and common areas are consistently presentable and ready for customers and employees.

If you enjoy supporting others, staying organized, and creating a polished experience for customers and team members, we would love to hear from you.