Purchasing/Inventory Administrator

Envent; Sugar Land (TX); On-site; USD 50,000 - 56,000; Full time

Job summary

Envent's Purchasing and Inventory Administrator in the US office supports purchasing activities and maintains accurate inventory records. The role issues purchase orders, coordinates with logistics, and ensures ERP data integrity in Acumatica.

Reporting to operations, you will conduct cycle counts, monitor stock levels, and resolve discrepancies to keep material availability on track and support timely production.

Qualifications

• Diploma or degree in Supply Chain Management, Business Administration, or related field.
• Experience with purchase orders, receiving, inventory transactions, and cycle counts.
• 2–4 years in supply chain, logistics, or inventory control.
• Proficient in ERP systems, preferably Acumatica.

Responsibilities

• Issue purchase orders for approved vendors, materials, parts, and services.
• Confirm purchase order details, including part number, quantity, price, vendor, delivery date, project reference, and approval requirements.
• Coordinate with finance to resolve invoice, purchase order, or receiving discrepancies.
• Maintain accurate purchasing files and supporting documentation for audit readiness.
• Maintain accurate inventory records within ERP systems, including raw materials, WIP, and finished goods.
• Conduct regular cycle counts and full inventory audits, investigating and resolving discrepancies.
• Monitor stock levels and trigger replenishment requests based on min/max thresholds.
• Track inventory movement across locations and ensure proper documentation of transfers.
• Identify slow-moving or obsolete inventory and support disposition strategies.
• Support procurement by issuing purchase orders and tracking order status.
• Liaise with vendors to confirm lead times, pricing, and delivery schedules.
• Monitor supplier performance and raise issues related to delays or quality concerns.
• Maintain documentation for audit readiness and traceability.

Skills

Attention to detail

Data entry accuracy

Analytical skills

Communication skills

Prioritization

Team collaboration

Education

Supply chain management / related degree

Tools

Acumatica ERP

Job description

The Purchasing and Inventory Administrator is responsible for supporting purchasing activities and maintaining accurate inventory records for the US office. This role ensures that approved materials, parts, and supplies are purchased, received, recorded, and tracked accurately in Acumatica.

The incumbent will issue purchase orders, support purchasing, coordinate with logistics, and maintain inventory accuracy through cycle counts, ERP updates, and discrepancy resolution. This role works closely with technical operations, production, inventory, logistics, and finance to support timely material availability and accurate purchasing records.

This position is critical to reducing production delays, improving inventory control, maintaining reliable ERP data, and supporting efficient operational workflows. The role follows Envent’s Business Process Operations System (BPOS), company policies, and established purchasing procedures.

Essential Functions and Responsibilities

• Issue purchase orders for approved vendors, materials, parts, and services.
• Confirm purchase order details, including part number, quantity, price, vendor, delivery date, project reference, and approval requirements.
• Coordinate with finance to resolve invoice, purchase order, or receiving discrepancies.
• Maintain accurate purchasing files and supporting documentation for audit readiness.
• Maintain accurate inventory records within ERP systems, including raw materials, WIP, and finished goods
• Conduct regular cycle counts and full inventory audits, investigating and resolving discrepancies
• Monitor stock levels and trigger replenishment requests based on min/max thresholds
• Track inventory movement across locations and ensure proper documentation of transfers
• Identify slow-moving or obsolete inventory and support disposition strategies
• Support procurement by issuing purchase orders and tracking order status
• Liaise with vendors to confirm lead times, pricing, and delivery schedules.
• Monitor supplier performance and raise issues related to delays or quality concerns.
• Maintain documentation for audit readiness and traceability

Qualifications

• Diploma or degree in Supply Chain Management, Business Administration, or related field
• Working knowledge of purchase orders, receiving, inventory transactions, and cycle count practices
• 2–4 years of experience in supply chain, logistics, or inventory control
• Strong attention to detail and accuracy in data entry, documentation, and follow-up
• Strong knowledge of ERP systems (Acumatica preferred) and inventory management practices
• Strong analytical and problem-solving skills
• High attention to detail and data accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and collaboration skills
• Ability to legally work in the USA

Working Conditions

• Office-based role with frequent coordination with warehouse and production areas
• Regular working hours with occasional extended hours to meet shipping or inventory deadlines
• Majority of work performed on computer systems and ERP platforms

Physical Requirements

• Ability to sit for extended periods
• Ability to life packages up to 50 lbs
• Ability to move between office and warehouse environments.

Salary & Benefits

$50,000 - $56,000 per year depending on qualifications