Sales and Office Administrator

Irvine School of Music; Irvine (CA); On-site; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement savings plan

Job summary

An educational support organization is looking for a Medical Office Administrator to manage information flow and perform administrative tasks. Responsibilities include data entry, report generation, and maintaining precise records. Candidates should have excellent computer and communication skills, and a high school diploma. Medical, dental, and retirement benefits are offered, along with a commitment to diversity and a zero-tolerance policy on misconduct.

Qualifications

• Proficient in data entry while maintaining accuracy and speed.
• Ability to effectively handle inquiries from various sources.
• Skilled in organization and time management.

Responsibilities

• Manage the flow of information within the office.
• Perform daily audits and manage billing information.
• Generate reports and maintain filing systems.

Skills

Excellent computer skills

Data entry skills

Communication skills

Organizational skills

Interpersonal skills

Mathematical skills

Education

High school graduate or equivalent

Tools

Word

Excel

Outlook

Job description

Medical office administrator • Garden Grove, CA

Responsibilities

• Effectively facilitating and managing the flow of information within the CSC
• Entering data from time sheets on a daily basis
• Performing daily audits and entering corrections
• Entering employee and billing information into various computer systems/applications
• Completing Accounts Receivable, Accounts Payable and Payroll tasks
• Generating reports as needed
• Encouraging compliance with company policies and procedures
• Maintaining accurate, orderly and up to date filing systems for all administrative records
• Maintaining security of all files and records
• Performing various administrative tasks
• Exhibits the highest ethical best practices and personal integrity; shares concerns about suspicious or inappropriate behavior with their supervisor or manager
• Other duties as assigned

Qualifications

• High school graduate or equivalent
• Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
• Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
• Basic clerical and math skills
• Excellent oral and written communication skills with excellent interpersonal skills
• Computer literacy, preferably in word processing and spreadsheets
• Excellent oral communication skills to respond and present professionally to callers and visitors
• Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department
• Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources

Summit School Services has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Summit School Services is committed to promoting the protection and safeguarding of all children and passengers.

We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual. Additionally, employees are able to enroll in a retirement savings plan.

At Summit School Services our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Summit School Services LLC's independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer.

The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.