Administrative Coordinator - Same Day Care Pav

Providence; Mission Viejo (CA); On-site; USD 36,000 - 48,000; Part time

Job summary

Providence Mission Hospital in Mission Viejo, CA, is seeking an Administrative Coordinator for a part-time day shift. The role provides comprehensive secretarial support to ensure smooth department operation and oversight of admitting clerk activities.

The position requires 3 years of secretarial experience and 1 year of medical insurance experience, with duties spanning receptionist tasks, scheduling, billing inputs, and routine office management.

Qualifications

• 3 years of secretarial experience.
• 1 year of medical insurance experience.

Responsibilities

• Provides comprehensive secretarial and clerical services to ensure the smooth operation of the department.
• Oversees the admitting clerk activities in the unit.
• Provides courteous telephone responses, routes calls, and records messages accurately.
• Coordinates and schedules services in a timely manner.
• Inputs daily charges via computer and reviews daily logs for accuracy.
• Collects and distributes mail, including rounds to hospital and doctor offices.
• Verifies insurance coverage and ensures admitting clerk data accuracy.
• Acts as reception for patients, families, physicians, staff and visitors.

Skills

Secretarial experience

Medical insurance experience

Education

College/vocational education

Job description

Job Description

Administrative Coordinator- Same Day Care Pav at Providence Mission Hospital in Mission Viejo, CA. This position is Part TIme and will work 8-hour Day shifts.

Provides comprehensive secretarial and clerical services to ensure the smooth operation of the department. Oversees the admitting clerk activities in the unit.

Performs and maintains currency of essential competencies as required by specific area of hire and populations served:

• Provides courteous telephone response to all callers and ensures that calls are handles and routed appropriately and messages are accurately recorded.
• Coordinates and schedules services in a timely manner.
• Inputs daily charges via computer and reviews daily log when received to assure accuracy.
• Collects and distributes mail appropriately. This involves daily rounds to the hospital and certain doctor's offices.
• Verifies insurance coverage with insurance companies and assures that admitting clerk inputs information accurately.
• Acts as a receptionist for patients, patient families, physicians, hospital personnel, and visitors, responding to inquiries in a courteous and timely manner.
• Inventories and orders appropriate department supplies and place them in proper area when they arrive.
• Types all correspondence, policies and procedures, education plans, job descriptions, and Plan for Provision of Care accurately and in proper format.
• Maintains office and office files in a systematic and organized manner.
• Work is performed according to established procedures but some independent judgement is required in scheduling and flow of activities.

Required Qualifications:

• 3 years of secretarial experience.
• 1 year of medical insurance experience.

Preferred Qualifications:

• Coursework/Training: College/vocational education.
• Coursework/Training: Medical Terminology training.
• Hospital/doctor office experience.

Benefits and Compensation:

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more atprovidence.jobs/benefits.

Equal Opportunity Statement

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.