Sales and Event Coordinator

Carter Hospitality Group; Johnson City (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player in the hospitality sector is seeking a dynamic Sales and Event Coordinator to join their team. This role is crucial in supporting the sales team with event bookings, planning, and execution, ensuring a seamless experience for clients and guests. The ideal candidate will have a strong background in event coordination, excellent customer service skills, and the ability to manage multiple tasks simultaneously. With a focus on creating memorable experiences, this position offers an exciting opportunity to contribute to a vibrant team in a beautiful resort setting. Join a company that values dedication and teamwork, and make a significant impact in the hospitality industry.

Benefits

401(k)

401(k) matching

Dental insurance

Employee assistance program

Employee discounts

Flexible spending account

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Qualifications

• High School Diploma and 2-4 years of related experience required.
• Knowledge of core computer programs and aptitude for new systems.

Responsibilities

• Support sales team with booking, planning, and coordinating events.
• Assist in preparing items for events and coordinate vendor contracts.
• Attend events and assist in operations and hosting as needed.

Skills

Customer Service

Event Coordination

Sales Presentations

Problem Solving

Education

High School Diploma

2-4 years of related experience

Tools

Delphi

Salesforce

Job description

Located in Johnson City, Texas, Carter Creek Winery Resort & Spa offers authentic Texan hospitality. In addition to a premiere winery inspired by a founding family of Texas Wine Country, the Carter Creek Winery Resort & Spa features a Restaurant/Brewery along with banquets and other special events to create a blend of dining experiences. Carter Creek Winery Resort & Spa is operated by the Carter Hospitality Group with 20 years of experience in the hospitality field.

For more information, visit https://www.cartercreek.com.

SUMMARY: Carter Creek Winery Resort and Spa is looking for a Sales and Event Coordinator to support the sales team assisting with booking, selling, planning and coordinating Sales events as well as booking, planning, coordinating and hosting Resort events.

DUTIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Support sales team assisting with booking, selling, planning, and coordinating events.
• Support revenue generation by assisting with new accounts, monitoring booking space, fostering repeat business, performing sales presentations and catering sales visits/calls.
• Support sales team with detailing groups & events after contract.
• Accurately complete BEO's on a daily basis using the correct office procedures and ensure all details are tracked and recorded in sales software and property management system as needed.
• Assist in the preparation of items for events such as rooming lists, amenities, cover sheets, and welcome notes.
• Attend Banquet & Catering and Resort events and assist as needed in operations and hosting.
• Coordinate scheduling of entertainment and vendor contracts for Resort events.
• Work with all departments to coordinate any special needs/request of clients including site inspections.
• Confer with guests and hotel department heads to plan function details such as space requirements, event location, and times of event(s).
• Coordinate client rental orders and vendors as needed.
• Coordinate Sales Department and other in-house events.

JOB KNOWLEDGE:

• High School Diploma and 2-4 years of related experience or equivalent.
• Knowledge of core computer programs and aptitude for working with new systems and software, such as Delphi/Salesforce.
• Aptitude for customer solutions and customer service.

WORKING CONDITIONS: Works inside and outside across various elevation changes, while touring and event services with indoor & outdoor event spaces. Bi-level structures. Extensive facility. Well-lit room. Minimal exposure to hazardous substances and fumes. Possible exposure to blood-borne pathogens.

PHYSICAL/MENTAL DEMANDS: Calculate figures and amounts. Coordinate multiple tasks simultaneously. Collect, interpret, and/or analyze complex data and information. Understand and respond to a diverse population. Ability to lift, push, & carry up to 50 lbs. as required and needed for up to 8 hours. Requires physical dexterity when setting or breaking down events.

BENEFITS (Full-time):

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

SCHEDULE:

• Typically Monday through Friday 9am-5pm, with some weekends and holidays.