Sales and Escrow Coordinator

DVL 25 Capital LLC; Orlando (FL); In loco; USD 55.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, vision insurance

Paid vacation and sick time

Paid holidays

Descrizione del lavoro

Davila Homes in Orlando, FL seeks a proactive Sales and Escrow Coordinator to support the sales process from contract execution through closing. You will manage contracts, amendments, deposits, and transaction docs, coordinating with buyers, agents, title companies, lenders, attorneys, and internal teams.

The ideal candidate has 2+ years in residential real estate coordination, strong organization, and excellent communication.

Competenze

• Two or more years in residential real estate transaction coordination or related role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Excel, Outlook, Word, and electronic document management systems.
• Experience coordinating with title companies, lenders, and agents.

Mansioni

• Review and process purchase agreements, amendments, deposits, and supporting documentation.
• Verify contract terms, deadlines, pricing, contingencies, and approvals are recorded.
• Maintain organized electronic transaction files and coordinate document execution.
• Identify discrepancies or missing information and coordinate resolution with stakeholders.
• Coordinate with Finance, buyers, agents, and title companies regarding outstanding funds.
• Manage transactions from contract execution through closing.
• Maintain closing schedules, milestone tracking, and readiness checklists.
• Coordinate with title companies, lenders, attorneys, buyers, and Realtors for timely closings.
• Track and resolve outstanding requirements that may impact closing.
• Ensure files are completed and archived following closing.
• Serve as central point of coordination between Sales, Finance, Legal, Operations, buyers, agents, and external partners.
• Provide timely updates on transaction status, deadlines, risks, and next steps.
• Document material communications and maintain accountability for outstanding actions.
• Maintain accurate records and prepare transaction pipeline and closing forecasts.
• Support compliance with procedures and improvements to workflows.

Conoscenze

Organizational skills

Attention to detail

Communication skills

Multitasking

Formazione

BA/BS in Business or Real Estate

Real Estate preferred

Strumenti

Excel

Outlook

Word

DocuSign

CRM systems

Descrizione del lavoro

• Job Category transaction coordination, escrow, sales
• Employee Type Full Time Exempt

Contact information

Description

Reports To: Sales and Marketing Leadership

Position Type: Full-Time

Position Summary

At Davila Homes, we are committed to building exceptional homes through superior craftsmanship, thoughtful design, attention to detail, and a dedication to quality at every stage of the construction process. Our success is driven by collaboration, accountability, and a shared commitment to delivering an outstanding homebuilding experience for our customers.

Davila Homes is seeking a highly organized, detail-oriented, and proactive Sales and Escrow Coordinator to support the sales process from contract execution through closing.

This position is responsible for coordinating sales contracts, amendments, deposits, transaction documentation, closing timelines, and communication among buyers, real estate agents, title companies, lenders, attorneys, builders, and internal departments.

The ideal candidate has experience in residential real estate transactions, new home sales administration, escrow coordination, or closing operations. This individual must be comfortable managing multiple transactions simultaneously, identifying potential closing delays, maintaining accurate records, and proactively following up with all parties to ensure transactions progress according to contractual deadlines.

The Sales and Escrow Coordinator will play a critical role in maintaining transaction visibility, supporting sales forecasting, protecting contractual compliance, and delivering an organized and professional customer experience.

Key Responsibilities

1. Contract & Transaction Administration

• Review and process purchase agreements, amendments, addenda, deposits, and supporting documentation.


• Verify contract terms, deadlines, pricing, contingencies, and approvals are accurately recorded.


• Maintain organized electronic transaction files and coordinate document execution through approved platforms.


• Identify discrepancies or missing information and coordinate resolution with appropriate stakeholders.

2. Escrow & Deposit Management

• Track deposits, escrow payments, and contractual funding deadlines.


• Maintain records of payment confirmations, receipts, and escrow documentation.


• Coordinate with Finance, buyers, agents, and title companies regarding outstanding funds.

3. Closing Coordination & Transaction Management

• Manage transactions from contract execution through closing.


• Maintain closing schedules, milestone tracking, and readiness checklists.


• Coordinate with title companies, lenders, attorneys, buyers, and Realtors to facilitate timely closings.


• Track and resolve outstanding requirements that may impact closing.


• Ensure files are completed and archived following closing.

4. Stakeholder Communication & Internal Coordination

• Serve as the central point of coordination between Sales, Finance, Legal, Operations, buyers, agents, and external transaction partners.


• Provide timely updates regarding transaction status, deadlines, risks, and next steps.


• Document material communications and maintain accountability for outstanding action items.

5. Reporting, Compliance & Process Improvement

• Maintain accurate sales, contract, deposit, and closing records.


• Prepare transaction pipeline, closing forecasts, and management reports.


• Support compliance with company procedures and approval processes.


• Recommend improvements to transaction workflows, reporting, and documentation standards.


• Perform other related duties as assigned.

Qualifications and Experience

Required

• Two or more years of experience in residential real estate transaction coordination, escrow, closing administration, sales contract administration, or a related role.


• Strong organizational skills and exceptional attention to detail.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Excel, Outlook, Word, and electronic document management systems.


• Experience tracking multiple transactions, deadlines, documents, and stakeholders simultaneously.


• Ability to handle confidential information and exercise sound judgment.


• Ability to work effectively in a fast-paced environment with competing priorities and time-sensitive deadlines.

Preferred

• Associate's or bachelor's degree in Business Administration, Real Estate, Finance, or a related field.


• Experience with a publicly traded or large-scale residential homebuilder, real estate developer, or residential real estate investment company.


• Familiarity with Florida residential real estate purchase agreements, escrow deposits, title commitments and requirements, estoppels, lien-related and entity authorization documents, settlement statements, and closing procedures.


• Experience working with title companies, lenders, real estate attorneys, builders, and real estate agents.


• Knowledge of CRM platforms, transaction management software, accounting systems, and electronic signature platforms such as DocuSign.


• Florida Notary Public commission (preferred but not required).

Benefits include:

• Comprehensive benefits package offering medical, dental, vision, life, and disability insurance coverage.


• Paid vacation and sick time.


• Paid holidays.

Davila Homes is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.