Sales Adminstration Coordination

Priority Dispatch Corp.; Valdosta (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Priority Dispatch Corp. is seeking a Sales Administration Coordinator to support the sales and technical sales teams, manage order entry, shipping logistics, and customer administrative functions.

You will act as the link between sales, logistics, and customers, maintaining data, processing forecasts, and coordinating with KAMs to ensure accurate orders and timely deliveries.

Qualifications

• 2 or 4 year degree in a relevant field preferred or equivalent work experience.
• Experience supporting sales and technical sales teams.
• Proficient in MS Office and SharePoint; strong data handling skills.

Responsibilities

• Manage administrative tasks for Sales and Technical Sales teams.
• Maintain customer data, pricing, and volumes in the system.
• Process customer demand forecasts and orders in ERP.
• Review orders for accuracy against contracts and pricing directives.
• Coordinate with departments to ensure accurate order processing and delivery.

Skills

Sales support

Data mining

Organizational skills

MS Office proficiency

Communication skills

Prioritization

Education

2 or 4 year degree in a relevant field

Tools

MS Office Suite

SharePoint

Job description

Job Details

Job Location: Legal Address - VALDOSTA, GA 31601 Position Type: Full Time Education Level: 2 Year Degree

The Sales Administration Coordinator is responsible for supporting the sales and technical sales department and will be an integral part of managing the day-to-day activities related to sales, order entry, shipping logistics and customers’ administrative functions. This role will be the link between sales, logistics, and customers.

• Manage the administrative tasks related with the Sales and Technical Sales
• Maintenance of each customer’s data, pricing, and volumes in our system
• Receipt and processing of customer demand forecasts
• Order Processing and maintenance
• Enter orders in ERP System and Review for accuracy and compliance with each Customer Supply Agreement’s terms and conditions or with approved Catalog pricing directives.
• Issue customer purchase order acceptance, corrections, or rejections notifications.
• Issue advance warnings of each customer’s actual volumes and projections vs. contracted volumes
• Collaborate with all departments to ensure accurate processing of orders and delivery.
• Complete invoice subcomponents for PO and Invoice generation
• Communicate with each KAM and each customer on the status of each order
• Escalate discrepancies or delays with orders.
• Maintain Customer’s performance vs. contract
• Data Mining
• Coordinate with NPD Department on status of all NPDs and communicate internally and to each customer the status of NPD process
• Trend sales and market data including regular analysis and reporting of Nielsen market data.
• Maintain accurate records of all inbound inquiries for quotes for custom and catalog items
• Monitor inventory level, to minimize slow-moving and insure cleanout of obsolete materials.
• Create and update Customer Service Scorecard (quality or service complaints, % of In-full, on-time deliveries, etc.)
• Prepare samples and shipping documents necessary to provide bottle samples to customers.
• Log and maintain the Customer Complaint database.
• Maintain and organize the Sales department SharePoint.
• Provide administrative support to the Sales team, including Key Account Managers
• Monitor Accounts Receivable and Inventory balances by customer in close coordination with KAMs and with the Finance Department

QualificationsPosition Requirements

ProfessionalBackground / Education

• 2 or 4 year degree in a relevant field preferred or equivalent work experience

Required Skills

• Sales support
• Data mining
• Excellent organizational skills
• Proficient in MS Office, especially Word, Excel, PowerPoint and SharePoint
• Excellent organizational skills, detail-oriented and the ability to multi-task with the ability to prioritize workflow.
• Good communication skills for internal and external communications.

Language Skills

• Fluency in English required.

Physical Requirements

• Must be able to traverse steps without assistance.
• Essential physical requirements such as climbing, bending, reaching, standing, stooping or typing.
• Must be able to sit at a desk and use typical office equipment including computers and other electronic equipment for up to 8 hours a day.