Sales Administrator Assistant

Eastern Metal Supply, Inc.; Houston (TX); On-site; USD 38,000 - 50,000; Full time

Job summary

Eastern Metal Supply, Inc. is seeking an entry-level Sales Administrator to bridge Sales with IT, Operations, Credit and Accounting.

You will coordinate clerical sales functions, ensure smooth order flow, and support internal and external customers across the region. You will work with Inside Sales and cross-functional teams to foster service excellence, handle quotes, monitor onboarding, and help drive retention.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Willing to sign standard non-compete agreement.
• Strong organizational and prioritization abilities.
• Customer-focused mindset with strong communication.

Responsibilities

• Follow up on customer credits, RMAs, N Status orders, reships, and backorders.
• Track activity to ensure materials are released on schedule.
• Coordinate timely quotes with sales representatives.
• Support new customer onboarding and monitor initial orders.
• Monitor churn accounts and support retention efforts with FP&A.
• Update delivery windows and priorities for on-time logistics.
• Report gaps to Inside Sales Manager and promote service standards.
• Assist IT requests for the Sales department (WebHelm, Accuterm).
• Communicate same-day RMA pickup notifications to customers.
• Address order issues in nightly files and export/order tracking accordingly.
• Identify trends in reships or backorders and suggest improvements.
• Be the point of contact for delivery changes or order updates.

Skills

Customer Focus

Detail-oriented

Communication

Time Management

Cross-functional Collaboration

Problem Solving

Non-compete Agreement

Education

Bachelor’s degree or equivalent experience

Job description

The Sales Administrator serves as a key liaison between the Sales department and internal partners including IT, Operations, Credit, Procurement, FP&A, and Accounting. This role supports sales teams by coordinating clerical and administrative sales functions, ensuring smooth order flow, accurate follow-up and exceptional internal and external customer experiences. The Sales Administrator works closely with Inside Sales, customers, and cross-functional teams to support service excellence across the region. This is an entry-level sales support role with a defined development path toward an inside Sales Representative position.

The following duties are typically performed by those with this job title; however, they may perform other related duties, and not all duties listed are necessarily performed by each person with this job title:

• Follow up on customer credits, RMA’s, “N” Status orders, reships, and backorders
• Track CIMS activity to ensure materials are released according to agreed schedules
• Works closely with the quote desk to ensure timely turnaround of quotes for sales representatives
• Supports new customer onboarding by monitoring initial orders and ensuring smooth execution
• Monitors churn accounts and partner with the FP&A team and sales representatives to support retention efforts
• Monitor and update customer delivery windows and priorities to ensure Optimiroute compliance
• Embody and promote a service-excellence mindset; monitor compliance with established service standards and report any identified gaps to the Inside Sales Manager
• Follow up on IT requests for the Sales dept. (e.g. WebHelm, Accuterm)
• Track and communicate same-day RMA pickup notifications to customers
• Address sales-related system issues, including orders populating incorrectly in nightly order files
• Tracking export orders, linked orders, and orders in M3 status due to readiness issues
• Identify trends related to reships, backorders, or service issues and communicate opportunities for improvement
• Act as the point of contact for customers requesting delivery changes or order updates
• Collaborates cross-functionally to address customer concerns identified through surveys or feedback channels and ensure timely responses
• Perform additional duties as assigned to support regional sales and customer experience goals

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Preferred: Bachelor’s degree (B.A.) from a four-year college or university or equivalent work experience.

Experience/Skills/Abilities Required

• Must be willing to sign our standard non-compete agreement
• Ability to organize, plan and prioritize duties: Detail-oriented
• Action Oriented: Enjoys working hard; is action-oriented and full of energy for the things he/she sees as Challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect
• Customer Experience: Can effectively communicate with sales and customers to provide a great customer experience internally and externally
• Drive For Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results
• Peer Relationships: Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peer

Work Environment/Physical Demands

Office, fabrication and manufacturing shops – moderate to loud noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds.

We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities.