SALES ADMINISTRATOR - Waupun, WI

VetJobs; Waupun (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

VetJobs seeks an experienced Full-Time Sales Admin to support dealership operations in Wisconsin. The role covers contracts, financing, inventory, and customer data entry for a John Deere affiliate.

Responsibilities include processing credit apps, updating systems, coordinating freight, rebates, and extended warranties, and providing backup reception support as needed. In-person work schedule applies.

Qualifications

• High school diploma or GED required with basic financial literacy.
• Experience juggling multiple tasks and working with teams.
• Familiarity with dealership management systems is a plus.

Responsibilities

• Process dealership sales contracts and handle customer financing.
• Enter credit applications and assist customers with multi-use farm plans.
• Maintain inventory records, reconcile invoices, and manage vendor data.
• Coordinate freight, rebates, warranties, and inventory management.

Skills

Multitasking

Attention to detail

Team collaboration

Education

High School/GED

Tools

Machine Finder

Dealership DMS

Job description

Job Summary

Full-Time Sales Admin

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Responsibilities

Sales Contracts & Financing

• Process all dealership sales contracts and handle customer financing.
• Enter credit applications (installment and revolving)
• Assist customers with completing Multi-Use (Farm Plan) applications online.
• Stay updated on current John Deere Financial rates and programs.
• Issue final equipment invoices for customer contracts.

Inventory Control & Systems Management

• Log descriptive notes in business system and the sales/rental spreadsheets.
• Enter trade-ins into business system, gather specifications/pricing from salespeople, arrange equipment photography, and list units on Machine Finder.
• Keep master sales and rental spreadsheets up to date.
• Reconcile physical inventory lot tags monthly against database sales records.
• Pull monthly "Sold Inventory" reports to purge sold units from advertising
• Process incoming equipment invoices; modify inventory status in the business system, and process Accounts Payable vouchers.
• Track and update equipment hours in the business system and online ads following demos and rentals.

Sales Support & Manufacturer Programs

• Gather freight and shipping quotes for the sales team.
• Administer John Deere Rewards programs and input customer data.
• Process manufacturers rebates weekly and manage extended warranty options.
• Assist upper management on managing inventory

Logistics & Communications

• Coordinate factory freight shipments
• Review the Unshipped Will Call Report three times per week.
• Route incoming sales leads from all sources used
• Participate in agricultural teleconferences every Tuesday and Thursday.

Administrative & Reception Backup

• Answer incoming phone calls promptly and professionally as primary backup for the Receptionist (covering lunches and absences).
• Bill out equipment rentals in a timely manner.
• Manage daily email correspondence and handle general clerical filing.
• Complete other operational duties as assigned.
• Prompt management of inventory needed

Qualifications

High School/GED

Additional Qualifications/Responsibilities

• Experience: Previous administrative experience in an agricultural, automotive, or heavy equipment dealership is highly preferred.
• Software Skills: Direct experience with the business system, Machine Finder, or equivalent dealership management systems (DMS) is a major plus.
• Financial Literacy: Comfortable handling customer credit applications and basic accounts payable (A/P) vouchering.
• Traits: Strong multitasking capabilities, sharp attention to detail, and a collaborative team attitude.

Work Location

In person M_F 7:30-5:00, Rotating Monthly Saturdays

Auto req ID

483321BR

City

Waupun

State

Wisconsin

Job Category

Sales

Job Code

Agriculture Agriculture

Affiliate Sponsor

John Deere