Sales Administrator (Part-time)

M & A Doocey Civil Engineering Ltd.; Indiana (PA); On-site; USD 19,000 - 27,000; Part time

Job summary

Doocey Group in Tipton is seeking a Sales Administrator (part-time) to support the sales and pre-construction teams with cost estimates for multi-utility projects. You will gather, manage, and coordinate project information, liaise with suppliers, and ensure tender requirements are met.

You'll work closely with Sales, Estimators, Project Managers, and Procurement to develop competitive bids that align with company standards and client expectations.

Qualifications

• Extensive experience in civil engineering administration and bid support.
• Proven ability to manage tender documentation and pricing.
• Strong proficiency with MS Office including Word, Excel and PowerPoint.

Responsibilities

• Update and maintain the Multi Utilities attendance register and report to directors/HR by 12pm daily.
• Manage the connections inbox twice daily and process correspondence and pricing docs.
• Extract information from enquiries, track in relevant systems, and file accordingly.
• Procure maps, handover docs, and calculate site demand and ADMDs for connections.
• Coordinate with clients and internal teams to support bid development and approvals.
• Ensure quotes, requirements and award dates are tracked and communicated.
• Prepare budget quotations using templates and pass to BD Manager or client.
• Attend mandatory training and maintain CPD records.

Skills

Experience in role

Self-motivation

Stakeholder collaboration

Problem solving

Communication skills

Interpersonal skills

Administration

Proactivity

Attention to detail

Time management

Adaptability

Organization

Education

GCSEs Grade 9-4 or equivalent

Job description

Job Title

Sales Administrator (Part-time)

Salary

Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.

Location

Tipton

Our Company

Doocey Group is a long-established, family-run utility and civil engineering contractor with over 40 years of industry experience. Built on strong Black Country values, we pride ourselves on integrity, reliability, responsiveness and a commitment to delivering high standards in everything we do.

Over the past 10 years, Doocey Group has experienced significant growth, achieved through consistently deliver high-quality work for our clients, including National Grid and South Staffordshire Water. Our success is built to deliver safely and reliably in a fast-paced and often challenging environment.

As we approach a turnover of £100m, this marks an important milestone in our journey and reflects the hard work, ambition and dedication of our teams across the business. If you are looking to join a growing organisation that values hard work, loyalty and ambition, you will feel right at home at Doocey Group.

The Role

As the Sales Administrator you will play a key role in supporting the sales and pre-construction teams in the preparation and submission of accurate and timely cost estimates for multi-utility projects. This role involves gathering, managing, and coordinating project information to assist in bid development, liaising with suppliers, and ensuring adherence to tender requirements. The Sales Administrator will work closely with Sales, Estimators, Project Managers, and Procurement teams to develop competitive and comprehensive bids that align with company standards and client expectations.

Responsibilities

• Update and maintain the Multi Utilities attendance register, reporting to directors and HR daily before 12pm.
• Manage the connections inbox, twice a day, once before 10am and another time before 5pm. To process correspondence and control project and pricing documents, liaising with relevant team members to action accordingly, and seeking technical advice as required.
• Extract information from enquiry emails sent by the Business Development Manager, ensuring information is input on to relevant trackers, creating folders, saving documents, and uploading information to Synergy system. Ensuring all enquiries are dealt with accordingly, within the MU SLAs, and all completed by 5pm every Friday.
• Procure existing utility maps, sales administrator handover document, complete property schedule and calculate site demand and ADMDs, apply for points of connection for gas, water and electric, procure asset values in line with current pricing strategy.
• Communicate and coordinate with clients when additional information is required, to assist the Business Development Manager with necessary client communications.
• Ensure feedback on quotes, requirements, and award dates are tracked accurately, whilst overseeing and managing client correspondence.
• Update project and pricing documents to ensure that all relevant information is accessible for all relevant employees.
• Complete works within the Tender File, ensuring all information is mirrored on to the Synergy system. Creating temporary folders within computer drive to store daily documents, making certain, that all documents are uploaded to Synergy system by the end of every day.
• Collate information daily from initial enquiry and use the Budget Quote calculator and quote template to create a budget quotation for the client. Issue to Business Development Manager, or direct to the client in the Business Development Managers’ absence.
• Attend mandatory training courses as defined within the company training matrix.
• Keep up to date with legislation and record ‘Continued Professional Development’ (CPD).

Technical Skills & Experience

• Extensive experience within same role, or similar within the civil engineering sector.
• Self-driven, results-oriented, with a ‘can do’ attitude without compromising safety and/or compliance.
• Ability to work collaboratively with various stakeholders, including employees, management, regulatory agencies, and the community.
• Problem-Solving Skills
• Excellent verbal and written communication Skills
• Confident, with strong interpersonal skills and the ability to liaise with managers at all levels within a business.
• Administration experience.
• Ability to be proactive, always.
• Excellent attention to detail.
• Time management skills.
• Interpersonal skills.
• Ability to adapt to a fast-paced environment.
• Organisation skills.

Qualifications & Training

• A comprehensive knowledge of Microsoft Office software, especially Microsoft Word, PowerPoint, and Excel.
• GCSE’s Grade 9-4 or equivalent.

Additional Information

Doocey Group value a diverse workforce and welcome applications form all sections of the community, regardless of any protected characteristics.