Project Success Coordinator

Northwest Playground Equipment

Issaquah (WA)

Hybrid

USD 33,000 - 36,000

Full time

5 days ago

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Benefits offered by this job

Paid Sick Leave

On-the-job training

401k with 4% employer matching

Business casual work attire

Office snacks

Job summary

Northwest Playground Equipment, Inc. is seeking a Project Success Coordinator to support designated projects across territories, ensuring timely quotes, orders, and top‑tier customer satisfaction.

You will use Salesforce and MS Office in a fast‑paced, collaborative team, coordinating with Sales, Logistics, and Accounting to deliver accurate quotes, orders, and documentation while building strong customer relationships.

Qualifications

Proficiency in MS Office applications.
Ability to work with urgency in a dynamic, growing organization.
Excellent communication, interpersonal, and customer service skills.
Able to work independently, handle multiple tasks, and prioritize.
Willingness to partner and solve problems cross‑departmentally.
Salesforce or exposure to CRM or document management systems is a plus.

Responsibilities

Quoting: Creating quotes for customers using Salesforce and gathering required project details.
Order placement: Convert quotes to sales orders with accurate data and logistics notes.
Customer and vendor communication: Maintain effective communication regarding quotes and orders.
Phone management and customer/sales support: Provide timely customer support via phone, web meetings, or other channels.
Assist other departments: Support Logistics and Accounting as needed.
Database management: Use Salesforce to organize accounts, contacts, opportunities, and tasks.
Document management: Maintain physical and digital project files and related materials.
Customer support: Respond to inquiries promptly and provide product information.
Relationship building: Cultivate positive relationships with customers, vendors, and team members.
Parts: Resolve parts cases within 72 hours and quote new parts when needed.
Presentation support: Prepare packets and posters for presentations and events.

Skills

MS Office

Urgency-driven work style

Communication skills

Independent worker

Cross‑department collaboration

Construction admin experience

Tools

Salesforce

Job description

About Northwest Playground Equipment, Inc.

Northwest Playground Equipment, Inc. ("Northwest Playground") is a fast-paced, collaborative, and Customer-centric, small business who specializes in providing turn-key solutions for the design, procurement and construction of outdoor amenity solutions for public spaces. We partner with high quality manufacturers to provide a variety of playground equipment options, playground safety surfacing, site furnishings, interactive play, and much more. We are an established company with a 30-year history of helping our Customers build Community through play!

About the Role

As a Project Success Coordinator, your primary role will be to provide support and assistance to the designated projects in all of our Territories, while hitting KPI's that have been designed to provide the best customer experience.

Responsibilities

The position includes, but may not be limited to, the following responsibilities and activities:

Quoting: Creating quotes for customers using Salesforce. Ensure that all necessary information is provided by the Sales Representative, such as customer details, project information, contact information, wage rate requirements, surfacing requests, site furnishing requests, freight, and other relevant details.
Order Placement: Once a quote is approved by the customer, you will be responsible for converting it into a sales order. Ensure accurate information transfer from the quote sheet to the sales order sheet, and provide customer information, billing details, shipping details, and any additional notes required for logistics.
Customer and Vendor Communication: Maintain effective communication with customers and vendors regarding quotes, orders, and any other related queries. Collaborate with vendors to obtain pricing for equipment and installation.
Phone Management and Customer/Sales Support: Be available for customers via telephone, web meetings, or other communication channels. Provide excellent customer support by promptly responding to inquiries, resolving issues, and providing product information.
Assist Other Departments: Provide support to other departments when needed, such as Logistics and Accounting. Collaborate with different teams to ensure smooth and efficient operations.
Database Management: Utilize Salesforce as a database tool to organize and manage accounts, contacts, opportunities, and tasks. Keep records up-to-date and ensure the accuracy of information.
Document Management: Maintain both physical and digital project files, organizing all relevant materials, such as quotes, bids, tax rates, vendor quotes, freight details, and email chains.
Customer Support: Respond to customer inquiries and questions promptly. Be a helpful resource for customers, providing them with necessary information and support.
Relationship Building: Cultivate positive relationships with customers, vendors, and team members to ensure a collaborative and productive work environment.
Parts: Work with customers and manufacturers to solve parts cases within 72 hours and submitting warranty claims or quoting new parts if out of warranty.
Presentation Support: Occasionally, you may be required to put together packets and posters for presentations. Assist in the preparation of materials needed for sales and marketing events.

Qualifications

Proficiency in MS Office software applications.
Ability to work with a sense of urgency in a dynamic, growing organization, with a willingness to learn and adapt to change.
Excellent communication, interpersonal, and Customer service skills.
Able to work independently, handle multiple tasks, and prioritize.
Willingness to partner and solve problems cross-departmentally.
Salesforce or exposure to Customer Relationship Management (CRM) or document Management systems a plus.
Ability or experience reviewing Floor Plans/Blueprints and Construction documents a plus.
Familiarity with legal and governance documentation standards.
Construction administrative experience a plus.

About Northwest Playground Equipment, Inc.

About the Role

Responsibilities

The position includes, but may not be limited to, the following responsibilities and activities:

Quoting: Creating quotes for customers using Salesforce. Ensure that all necessary information is provided by the Sales Representative, such as customer details, project information, contact information, wage rate requirements, surfacing requests, site furnishing requests, freight, and other relevant details.
Order Placement: Once a quote is approved by the customer, you will be responsible for converting it into a sales order. Ensure accurate information transfer from the quote sheet to the sales order sheet, and provide customer information, billing details, shipping details, and any additional notes required for logistics.
Customer and Vendor Communication: Maintain effective communication with customers and vendors regarding quotes, orders, and any other related queries. Collaborate with vendors to obtain pricing for equipment and installation.
Phone Management and Customer/Sales Support: Be available for customers via telephone, web meetings, or other communication channels. Provide excellent customer support by promptly responding to inquiries, resolving issues, and providing product information.
Assist Other Departments: Provide support to other departments when needed, such as Logistics and Accounting. Collaborate with different teams to ensure smooth and efficient operations.
Database Management: Utilize Salesforce as a database tool to organize and manage accounts, contacts, opportunities, and tasks. Keep records up-to-date and ensure the accuracy of information.
Document Management: Maintain both physical and digital project files, organizing all relevant materials, such as quotes, bids, tax rates, vendor quotes, freight details, and email chains.
Customer Support: Respond to customer inquiries and questions promptly. Be a helpful resource for customers, providing them with necessary information and support.
Relationship Building: Cultivate positive relationships with customers, vendors, and team members to ensure a collaborative and productive work environment.
Parts: Work with customers and manufacturers to solve parts cases within 72 hours and submitting warranty claims or quoting new parts if out of warranty.
Presentation Support: Occasionally, you may be required to put together packets and posters for presentations. Assist in the preparation of materials needed for sales and marketing events.

Qualifications

Proficiency in MS Office software applications.
Ability to work with a sense of urgency in a dynamic, growing organization, with a willingness to learn and adapt to change.
Excellent communication, interpersonal, and Customer service skills.
Able to work independently, handle multiple tasks, and prioritize.
Willingness to partner and solve problems cross-departmentally.
Salesforce or exposure to Customer Relationship Management (CRM) or document Management systems a plus.
Ability or experience reviewing Floor Plans/Blueprints and Construction documents a plus.
Familiarity with legal and governance documentation standards.
Construction administrative experience a plus.

Working Hours