Sales Administrator

Mobility Works; Northern (KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive Salary + Bonus

Medical, Dental & Vision Insurance

Flexible Spending Account

8 paid holidays

Personal Time Off

401(k) Retirement Plan

Employee Wellness Program

Job summary

MobilityWorks is seeking a Sales Administrator to support the Sales and Accounting Departments at the store. The role involves greeting clients, answering calls, handling documentation, preparing delivery paperwork, and managing title and warranty processes.

You will oversee accounts receivable and payable, process mail, manage rental contracts and vehicle maintenance for the fleet, and ensure accurate recordkeeping.

Qualifications

• High school diploma or GED required.
• Excellent customer service and communication skills.
• Experience working independently with minimal supervision.
• Proficiency in Microsoft Office Suite or similar software.

Responsibilities

• Greet clients when they enter the building.
• Answer incoming calls and direct to appropriate party.
• Assist the sales and service teams with required documentation.
• Prepare vehicle delivery paperwork including state DMV documentation for titling and registration.
• Manage the title process and report title status in the system.
• Submit warranties as necessary.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage accounts receivable responsibilities including daily deposits, reconciliation, calls, and required paperwork.
• Manage accounts payable responsibilities including monthly petty cash reconciliation and statements.
• Manage client accounts updating current information as needed.
• Process and distribute all incoming mail to the correct department.
• Order general office supplies as needed.
• Manage the vehicle rental process, train rental clients on adaptive equipment, prepare contracts and invoices, and file related paperwork monthly.
• Manage vehicle maintenance and schedule repairs for the Rental Fleet.
• Create deal jackets for inventory and manage flow of jackets with vehicle movement.
• Collect client payments for service work.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

MS Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort!

Job Summary:

The Sales Administrator is responsible for supporting the Sales and Accounting Departments for the store’s location.

Essential Job Functions and Duties:

• Greet clients when they enter the building
• Answer incoming calls and direct to appropriate party
• Assist the sales and service teams as needed with required documentation
• Prepare vehicle delivery paperwork including state DMV required documentation for titling and registration purposes
• Manage the title process and report title status in the system
• Submit warranties as necessary
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate
• Manage accounts receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls, and required paperwork submittals to state and federal accounts for payment
• Manage accounts payable responsibilities required by the support center office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed
• Manage client accounts updating current information as needed
• Process and distribute all incoming mail to the correct department at store and corporate level
• Order general office supplies as needed
• Manage the vehicle rental process, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement
• Collect client payment when service work is performed
• Other duties as assigned

Position Qualifications and Experience:

• High school diploma or GED required
• Excellent customer service skills and experience required
• Solid verbal, written, and interpersonal communication skills required
• Experience working independently with minimal supervision

Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

What We offer you:

• Work/Life Balance – Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary + Bonus
• Medical, Dental & Vision Insurance plan(s).
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan
• An incredibly rewarding experience in a team-centered environment.