Sales Administrator

Hill Idealease; Martins Ferry (OH); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, & Prescription Drug

401K with 4% company match

Paid time off for vacations and public

Paid Uniforms

Job summary

Hill Idealease in Martins Ferry, OH seeks a Sales Administrator for our leasing location. You will answer calls and greet visitors, assist the Rental Manager with check-ins/outs, manage files, and ensure rental trucks are clean and ready to rent.

You’ll support billing and accounts payable, mail handling, deposits, and fuel tax paperwork, coordinating with service and departments to keep records accurate. Requirements include a high school diploma and prior receptionist/admin experience;

Qualifications

• Highly organized with strong attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Answer incoming phone calls and greet visitors.
• Assist Rental Manager with check-in/check-out of rental equipment and maintaining vehicle/customer files.
• Process oil samples for analysis and monitor insurance certificates for accurate dates.
• Collect fuel receipts monthly for fuel tax filings and organize rental agreements for tax purposes.
• Ensure rental trucks are clean and ready to rent.
• Assist in billing and accounts payable, and manage mail and check deposits.
• Coordinate with Service Department and other teams to keep records accurate.

Skills

Highly organized

Strong communication

Customer service skills

Detail-oriented

Proficiency with office software

Education

High school diploma

Tools

Microsoft Office

Job description

Description

Hill Idealease, the Tri-State areas leading medium- and heavy-duty truck and trailer dealership, is currently looking for a Sales Administrator in our leasing location is Martins Ferry, OH.

Primary Responsibilities

1. Answer incoming phone calls and visitors to the Idealease location.

2. Assist Idealease Rental Manager in the following areas: check in/check-out of rental equipment, vehicle files, customer files, daily yard checks, current status of all rental vehicles, communicating with Service Department.

3. Process and send in oil samples for analysis.

4. Monitor all customer insurance certificates for correct language and current dates of coverage in conjunction with the lease and rental departments.

5. Collection of fuel receipts on a monthly basis for fuel tax filings.

6. Submitting and organizing rental agreements for fuel tax filings.

7. Ensure rental trucks are clean and ready to rent.

Accounting

1. Assist in billing as needed.

2. Provide assistance as necessary in areas such as miscellaneous billing and fuel reconciliation.

3. Follow the policies and procedures for Accounts Payable, ensuring all payables are processed timely and coded properly.

4. Daily, pick-up mail and process and distribute mail daily and make check deposits.

Leadership, Personnel Development and Conduct

1. Communicate and cooperate with all departments.

2. Handle employee, vendor and customer issues in a professional and courteous manner.

3. Complete assigned tasks within allotted time frame.

4. Display an aptitude to learn and advance.

5. Promote an atmosphere of cooperation, teamwork and goodwill with fellow employees.

6. Display honesty in all company related dealings.

7. Display an earnest desire to perform assigned tasks efficiently and accurately.

8. Willingly assist other departments that require help in workload as directed by the Idealease General Manager.

** Note: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with this position. While this list is intended to be an accurate reflection of the current position, the company reserves the right to revise the functions and duties of the job to require that additional or different tasks be performed or further education required with circumstance changes (such as growth, workload, changes in personnel, technological developments, etc.)

HOURS & PAY

• Mon-Fri from 8am-5pm w/ 1-hour lunch
• $18-$22 per hr. based on exp.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

• Requires accurate, knowledgeable, detailed work.
• Frequent telephone use and professional phone etiquette.
• Must be able to communicate and work well with others in a fast-paced environment.

BENEFITS

• Excellent pay based on experience (BOE)
• Medical, Dental, & Prescription Drug coverage
• Regular performance reviews
• 401K with 4% company match
• Paid time off for vacations and holidays
• Paid Uniforms
  

Requirements

What We’re Looking For

• Highly organized with excellent attention to detail
• Strong communication and customer service skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Dependable, professional, and willing to learn
• Proficiency with office software and general administrative procedures
• Prior dealership, sales admin, or title clerk experience is a plus, but we’ll train the right person
• High school diploma REQUIRED
• At least one year of experience in a receptionist or administrative office position PREFERRED
• Valid driver's license with clean MVR
• Ability to pass pre-employment background check and drug screening

Hill International Trucks (Or Other Entity Ford/Modern) is an equal opportunity employer.We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. All qualified applicants will receive consideration for employment without regard to these factors