Sales Administrator

MEI Industrial Solutions; Conyers (GA); On-site; USD 52,000 - 78,000; Full time

Job summary

MEI Industrial Solutions in Conyers, GA is hiring a Senior Sales Administrator to support the sales administration team and manage coordination of customer projects. This role serves as the main liaison between clients, sales representatives, operations, and logistics to ensure accurate and efficient handling of all administrative tasks.

The ideal candidate has supervisory experience in a fast-paced construction environment, proficiency with D365, Salesforce, Procore, and MS Office, and

Qualifications

• High school diploma or equivalent (Associate degree highly preferred).
• Minimum 1 year supervisory experience in a fast-paced environment (construction preferred).
• 1-2 years recent experience with D365, Salesforce, and Procore preferred but not required.
• 3+ years’ experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, detail-oriented, and time management skills.
• Excellent written and verbal communication with internal and external stakeholders.
• High level of confidentiality when handling vendor and customer information.
• Ability to work under deadlines with a customer service mindset.

Responsibilities

• Assist or complete quotes while salespersons are in the field.
• Perform collection duties and document related communications.
• Manage, onboard, and train team of sales administrators.
• Support regional office projects and coordinate with dispatch.
• Obtain purchase orders and confirm vendor receipt.
• Generate daily paperwork and ensure all documents are attached.
• Communicate with customers regarding change orders and new information.
• Coordinate sales order requirements with dispatch for the digital job board.
• Administer job packet process from collection to final submission to accounting.
• Create and maintain documents and spreadsheets for customers and projects.
• Liaise between sales and accounting departments.
• Reconcile and retain employee credit card transactions.

Skills

Supervisory experience

Organizational skills

Communication skills

Time management

Multitasking

Confidentiality

Data entry

Customer service demeanor

Education

Associate degree or higher in business or related field

High school diploma or equivalent

Tools

D365

Salesforce

Procore

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Sales Conyers, GA, US

3 days ago Requisition ID: 5110

Position Summary:

The Senior Sales Administrator plays a key role in supporting the sales administration team and ensuring the smooth execution of customer projects within a specialized rigging and crating company. This position helps support the Sales Administrator Supervisor, and serves as the primary liaison between clients, sales representatives, operations, and logistics, ensuring that all administrative and coordination tasks are handled efficiently and accurately.

Essential Job Duties and Responsibilities:

• Assist or complete quotes requiring immediate attention while salespersons are in the field.
• Perform collection duties and document all collection related communication.
• Manage, onboard, and train team of sales administrators.
• Support regional office projects.
• Obtain purchase orders and ensure vendor receipt of same.
• Generate daily paperwork, such as work orders, purchase orders, etc. and ensure that all pertinent information is noted, and all necessary documents are attached.
• Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.
• Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.
• Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin for customer invoicing.
• Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.
• Liaison between the sales department and the accounting department.
• Performing reconciliation and retention of employee credit card transactions and documentation per process.
• Perform all other duties as necessary and assigned.

Minimum Qualifications (Experience, Skills, and Education):

• High school diploma or equivalent. Associate degree or higher in business, accounting, sales, finance, or similar highly preferred.
• Minimum of 1 year of supervisory experience in fast-paced, construction industry environment preferred.
• Minimum of 1-2 yearsrecent experience with related software such as D365, Salesforce, and Procore is preferred but not required.
• A minimum of 3 years’ experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint.
• Excellent organizational, detail oriented, and time management skills.
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders.
• Ability to maintain a high level of accuracy in preparing and entering information.
• High level of confidentiality - safeguarding vendor and customer information.
• Strong organizational and prioritizing skills.
• Excel and data entry skills.
• Organizational, detail oriented and multi-tasking skills.
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.

Physical Requirements and Working Conditions:

Normal temperature-controlled office environment. The Senior Sales Administrator will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations, occasional walking, and lifting up to ten pounds. Occasional walking over uneven outdoor terrain and/or exposure to inclement weather, non-temperature-controlled environments, or warehouse-type environments. This is a full-time, permanent position. The work hours for this position are typically Monday – Friday, 8:00 a.m. to 5:00 p.m. or as necessary.

Additional Requirements:

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer:

This job description is intended to summarize the type and level of work performed by a Senior Sales Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.