Sales Administrative Assistant - Sysco Ventura

FHLB Des Moines; Northern (KY); Hybrid; USD 29,000 - 43,000; Full time

Job summary

Sysco Ventura, Inc. is seeking an organized Sales Administrative Assistant to provide direct clerical support to the Vice President of Sales for the local sales team.

The role involves handling emails, travel arrangements, payroll deductions for hotel rooms, and preparing reports using Word, Excel, PowerPoint and Access. The candidate will maintain CRM data, assist in organizing food shows and sales meetings, respond to donation requests, and manage multiple administrative tasks in a fast-paced

Qualifications

• High School education required.
• Bachelor's degree in a related field or equivalent preferred.

Responsibilities

• Provide clerical support to the Vice President of Sales.
• Prepare correspondence, reports, and documents using MS Word, Excel, PowerPoint and Access.
• Manage VP of Sales email and travel arrangements for sales staff.
• Coordinate payroll deductions for hotel rooms per policy.
• Assist in food shows and sales meetings; respond to donations requests.
• Screen calls and route messages; maintain filing systems and CRM data.
• Create promotional tracking reports and distribute POS materials.
• Order supplies and coordinate room setups for meetings and events.

Skills

Typing speed 50 wpm

Interpersonal skills

Detail-oriented

Multitasking

Education

High School

Bachelor's degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Job description

## Sales Administrative Assistant - Sysco VenturaApply: Sysco Ventura: Full time: Posted 3 Days Ago: R267458**Company:**US0101 Sysco Ventura, Inc.**Sales Territory:**None**Zip Code:**93030**Travel Percentage:**0**Compensation Range:**$21.20 - $31.78The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.You may be eligible to participate in the Company's Incentive Plan.**BENEFITS INFORMATION:**For information on Sysco’s Benefits, please visit https://SyscoBenefits.com**JOB SUMMARY**The sales admin provides direct clerical support to the Vice President of Sales for local sales.**RESPONSIBILITIES*** Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).* Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.* Responsible for Vice President of Sales e-mail.* Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.* Authorize payroll deductions for hotel rooms per the policy.* Assist in preparation of food shows and sales meetings.* Respond to solicitations for company donations.* Screen phone calls for the Vice President of Sales and takes messages.* Maintain files.* Retain local information within Customer Relationship Management (CRM) (Sysco 360).* Research information on the CRT or PC as required.* Generate copy and distribute promotional reports.* Order supplies for the Sales Department.* Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.* Collect, prepare and distribute Point-of-Sales (POS) material and flyers* Run pre-formatted Business Objects tracking, commission, etc reports.* Create and maintain promotional tracking spreadsheets* Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.**QUALIFICATIONS****Education*** High School education required.* Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.**Experience*** 1-2 years' related administrative experience providing support to an executive-level supervisor.* 2 years' related administrative experience providing support to an executive-level supervisor preferred.**Professional Skills*** Working knowledge of Sysco Sales processes, organization and product categories preferred.* Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.* Able to type a minimum of 50-wpm accurately.* Must possess strong interpersonal skills.* Capable of communicating effectively with all levels of employees and management.* Remain poised, professional and diplomatic under pressure.* Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.* Demonstrated ability to plan and organize work activities.* Analyze and disseminate forms.* Manage work time efficiently.* Follow procedures and policies.* Identify and solve problems.* Retain a file system to include alphabetical, numerical, and chronological filing activities.* Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.* Compute rate, ratio, and percent and to draw and interpret bar graphs.* Proofread and make appropriate spelling and grammar corrections to documents written in English.* Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.* Handle confidential information with integrity and discretion.The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.