Sales Administrative Assistant

Kawasaki; Lake Forest (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Pet ins.

401(k) match

Life and Disability benefits

Generous PTO policy

Up to 12 paid company holidays

Employee discounts on Kawasaki product

Job summary

Kawasaki is seeking an on-site, full-time National Sales administrative assistant in California. The role serves as a liaison among District Managers, the Dealer Network Specialist, and regional sales leadership to maintain up-to-date dealer information and coordinate critical workflows.

Responsibilities include reconciling bank statements using Concur, preparing routine correspondence, maintaining SharePoint filing systems, coordinating travel, compiling sales and market reports, and ensuring

Qualifications

• Solid knowledge of Office365 including Teams, SharePoint, and Outlook.
• Experience with mail merge in Word and creating pivot tables and charts in Excel.
• Ability to learn Cognos, Tableau and dealer portal for dealer transactions.

Responsibilities

• Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
• Maintains real time updates of regional and national dealer contact list with Regional Admins.
• Prepares and reconciles bank statements using Concur for review by Regional Sales Director and District Managers.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system in SharePoint for every dealer within the region.
• Answers and directs regional telephone calls and assists with travel coordination for regional team members.
• Ensures timely collection of weekly itineraries and compiles statistical sales reports and market data.

Skills

Communication skills

Prioritization

Detail oriented

Travel coordination

Office365 knowledge

Education

High school diploma or GED

BA/BS preferred or Associate degree

Tools

SharePoint

Concur

Excel

PowerPoint

Tableau

Cognos

Job description

• On-site
• National Sales
• Full-Time
• Requisition #: SALES002526

Description

Duties and Responsibilities:

• Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
• Collaborates with Regional Admins to maintain real time updates of the reginal and national dealer contact list.
• Prepares and reconciles bank statement transactions for the review and approval for Regional Sales Director and District Managers using Concur.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system in accordance with Information Governance policy through Sharepoint of every dealer within the region.
• Answer and directs regional telephone calls.
• Assist with travel coordination for all regional team members.
• Ensures weekly/monthly reminders are issued timely for the collection of weekly itineraries for regional team members.
• Compiles and maintains statistical reports and spreadsheets (Sales plans, vehicle order periods, market share, and Cognos queries).
• Orders and maintains office supplies for team members as needed
• DMV knowledge of state sales / distributor license requirements for Regional Sales Director and District Managers.

Education and Experience:

High school diploma or general education degree (GED) is required; a Bachelor's degree (BA/BS) or equivalent from a four-year college or Associate’s Degree is preferred. Minimum two years related experience and/or training in an administrative support environment; or equivalent combination of education and experience.

Qualifications:

To perform this job successfully, you must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skill, and/or ability required.

• Solid knowledge of Office365. Including Teams, SharePoint, and Outlook. Experience with mail merge in Word and creation of pivot tables and charts in Excel.
• Ability to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments.
• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail and deadline oriented.
• Brings energy and enthusiasm to group or team efforts.
• Approximate percentage of travel required: 2%

Salary: $26.00 - $29.00 per hour

To support your health and wellness goals, Kawasaki provides a comprehensive benefits program dedicated to the well-being of our employees and their families.

What we offer:

• Competitive salary based on experience
• Medical, Dental, Vision and Pet insurance
• 401(k) match
• Life and Disability benefits
• Generous PTO policy
• Up to 12 paid company holidays
• Employee discounts on Kawasaki products

KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.