Sales Administrative Assistant

Kawasaki Motors Corp., U.S.A.; Lake Forest (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Pet Insurance

401(k) match

Paid Time Off

Company Holidays

Employee Discounts

Job summary

Kawasaki Motors Corp., U.S.A. is seeking an administrative support professional in California to serve as a liaison among district managers, dealer network staff and regional leaders. You will manage dealer contacts, process bank transactions via Concur, and maintain electronic filing for the region.

The role requires strong Office365 skills, Word mail merge, Excel pivot tables/charts, and the ability to prioritize multiple tasks with excellent communication. Travel about 2% is expected.

Qualifications

• Requires a high school diploma or GED; BA/BS preferred.
• Two+ years in administrative support environment or equivalent.
• Proficiency with Office365 including Teams, SharePoint, Outlook; experience with mail merge in Word and pivot tables in Excel.

Responsibilities

• Act as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
• Collaborate with Regional Admins to maintain real time updates of the regional and national dealer contact list.
• Prepare and reconcile bank statement transactions for regional review using Concur.
• Prepare routine internal correspondence during order periods to maintain dealer compliance.
• Maintain electronic filing system in SharePoint for every dealer within the region.
• Answer and direct regional telephone calls.
• Assist with travel coordination for all regional team members.
• Ensure timely reminders for collecting weekly itineraries.
• Compile and maintain statistical reports and spreadsheets (Sales plans, vehicle order periods, market share, Cognos queries).
• Order and maintain office supplies for team members.

Skills

Office365

Mail merge in Word

Pivot tables in Excel

Excel charts

Oral and written communication

Prioritization

Time management

Office coordination

Education

High school diploma or GED

BA/BS preferred

Tools

SharePoint

Teams

Outlook

Cognos

Tableau

Job description

Description

Duties and Responsibilities:

• Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
• Collaborates with Regional Admins to maintain real time updates of the reginal and national dealer contact list.
• Prepares and reconciles bank statement transactions for the review and approval for Regional Sales Director and District Managers using Concur.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system in accordance with Information Governance policy through Sharepoint of every dealer within the region.
• Answer and directs regional telephone calls.
• Assist with travel coordination for all regional team members.
• Ensures weekly/monthly reminders are issued timely for the collection of weekly itineraries for regional team members.
• Compiles and maintains statistical reports and spreadsheets (Sales plans, vehicle order periods, market share, and Cognos queries).
• Orders and maintains office supplies for team members as needed
• DMV knowledge of state sales / distributor license requirements for Regional Sales Director and District Managers.

Education and Experience:

High school diploma or general education degree (GED) is required; a Bachelor's degree (BA/BS) or equivalent from a four-year college or Associate’s Degree is preferred. Minimum two years related experience and/or training in an administrative support environment; or equivalent combination of education and experience.

Qualifications:

To perform this job successfully, you must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skill, and/or ability required.

• Solid knowledge of Office365. Including Teams, SharePoint, and Outlook. Experience with mail merge in Word and creation of pivot tables and charts in Excel.
• Ability to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments.
• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail and deadline oriented.
• Brings energy and enthusiasm to group or team efforts.
• Approximate percentage of travel required: 2%

Salary: $26.00 - $29.00 per hour

To support your health and wellness goals, Kawasaki provides a comprehensive benefits program dedicated to the well-being of our employees and their families.

What we offer:

• Competitive salary based on experience
• Medical, Dental, Vision and Pet insurance
• 401(k) match
• Life and Disability benefits
• Generous PTO policy
• Up to 12 paid company holidays
• Employee discounts on Kawasaki products

KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.