Sales Administrative Assistant

Kawasaki USA; Lake Forest (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Pet保险

401(k) match

Life and Disability benefits

Generous PTO policy

Up to 12 paid company holidays

Employee discounts on Kawasaki产品

Job summary

Kawasaki USA seeks an articulate Administrative Assistant to support regional leadership and dealer networks in Lake Forest, CA. You will handle filings, correspondence, and travel, while maintaining critical databases and reporting using Cognos, Tableau, Excel, and SharePoint.

Ideal candidates have strong communication, detail orientation, multitasking ability, and 2+ years in office administration with proficiency in MS Office and dealer workflows. Travel ~2% is expected.

Qualifications

• High school diploma or GED required; BA/BS or equivalent preferred.
• Minimum two years in administrative support; or equivalent combination of education and experience.

Responsibilities

• Liaises between District Managers, Dealer Network Specialist, Regional Sales Director and Kawasaki departments for DSSA updates and amendments.
• Collaborates with Regional Admins to maintain real-time updates of dealer contact lists.
• Prepares and reconciles bank statement transactions for review and approval using Concur.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system in SharePoint for all dealers in the region.
• Answers and directs regional telephone calls; assists with travel coordination.
• Ensures timely weekly/monthly reminders for collecting itineraries.
• Compiles and maintains sales and market reports and Cognos queries.
• Orders and maintains office supplies for team members; DMV knowledge of state requirements.

Skills

Office365

SharePoint

Excel pivot tables

Word mail merge

Pivot tables

Tableau

Cognos

Tableau and Cognos

Communication

Prioritization

Detail orientation

Travel coordination

Education

Bachelor's degree or equivalent

Associate’s degree

Tools

Cognos

Tableau

Dealer package portal

Job description

Duties and Responsibilities:

• Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
• Collaborates with Regional Admins to maintain real time updates of the reginal and national dealer contact list.
• Prepares and reconciles bank statement transactions for the review and approval for Regional Sales Director and District Managers using Concur.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system in accordance with Information Governance policy through Sharepoint of every dealer within the region.
• Answer and directs regional telephone calls.
• Assist with travel coordination for all regional team members.
• Ensures weekly/monthly reminders are issued timely for the collection of weekly itineraries for regional team members.
• Compiles and maintains statistical reports and spreadsheets (Sales plans, vehicle order periods, market share, and Cognos queries).
• Orders and maintains office supplies for team members as needed
• DMV knowledge of state sales / distributor license requirements for Regional Sales Director and District Managers.

Education and Experience:

High school diploma or general education degree (GED) is required; a Bachelor's degree (BA/BS) or equivalent from a four-year college or Associate’s Degree is preferred. Minimum two years related experience and/or training in an administrative support environment; or equivalent combination of education and experience.

Qualifications:

To perform this job successfully, you must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skill, and/or ability required.

• Solid knowledge of Office365. Including Teams, SharePoint, and Outlook. Experience with mail merge in Word and creation of pivot tables and charts in Excel.
• Ability to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments.
• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail and deadline oriented.
• Brings energy and enthusiasm to group or team efforts.
• Approximate percentage of travel required: 2%

Salary: $26.00 - $29.00 per hour

To support your health and wellness goals, Kawasaki provides a comprehensive benefits program dedicated to the well-being of our employees and their families.

What we offer:

• Competitive salary based on experience
• Medical, Dental, Vision and Pet insurance
• 401(k) match
• Life and Disability benefits
• Generous PTO policy
• Up to 12 paid company holidays
• Employee discounts on Kawasaki products

KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.