Sales Administrative Assistant

Kawasaki; California (MO); On-site; USD 35,817 - 39,950; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) match

Life and Disability benefits

Generous PTO

Up to 12 paid holidays

Employee discounts on Kawasaki产品

Job summary

KMC is seeking an administrative support professional to act as a liaison among regional leaders and the dealer network. You will manage dealer contacts, process bank transactions in Concur, and maintain compliant communications.

The role requires strong Office365 skills, attention to detail, and ability to handle multiple tasks with deadlines, including travel coordination and reporting via Cognos/Tableau.

Qualifications

• High school diploma or GED required; BA/BS preferred.
• Minimum two years of administrative support experience or equivalent.

Responsibilities

• Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments.
• Maintains real time updates of regional and national dealer contact lists.
• Prepares and reconciles bank transactions for review and approval using Concur.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system for all dealers within the region.
• Answers and directs regional telephone calls.
• Assists with travel coordination for regional team members.
• Ensures timely reminders for weekly itineraries.
• Compiles and maintains sales and order statistics and Cognos queries.
• Orders and maintains office supplies for team members.
• Knows DMV state sales/distributor license requirements.

Skills

Communication

Time management

Prioritization

Detail oriented

Teamwork

Multitasking

Education

High school diploma or GED

Bachelor's or Associate's preferred

Tools

Office365

SharePoint

Teams

Outlook

Mail merge (Word)

Pivot tables & charts (Excel)

Cognos

Tableau

Dealer portal

Job description

Responsibilities

• Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
• Collaborates with Regional Admins to maintain real time updates of the regional and national dealer contact list.
• Prepares and reconciles bank statement transactions for the review and approval for Regional Sales Director and District Managers using Concur.
• Prepares routine internal correspondence during order periods to maintain dealer compliance.
• Maintains electronic filing system in accordance with Information Governance policy through Sharepoint of every dealer within the region.
• Answer and directs regional telephone calls.
• Assist with travel coordination for all regional team members.
• Ensures weekly/monthly reminders are issued timely for the collection of weekly itineraries for regional team members.
• Compiles and maintains statistical reports and spreadsheets (Sales plans, vehicle order periods, market share, and Cognos queries).
• Orders and maintains office supplies for team members as needed.
• DMV knowledge of state sales / distributor license requirements for Regional Sales Director and District Managers.

Education and Experience:

High school diploma or general education degree (GED) is required; a Bachelor's degree (BA/BS) or equivalent from a four-year college or Associate’s Degree is preferred. Minimum two years related experience and/or training in an administrative support environment; or equivalent combination of education and experience.

Qualifications:

To perform this job successfully, you must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skill, and/or ability required.

• Solid knowledge of Office365. Including Teams, SharePoint, and Outlook. Experience with mail merge in Word and creation of pivot tables and charts in Excel.
• Ability to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments.
• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail and deadline oriented.
• Brings energy and enthusiasm to group or team efforts.
• Approximate percentage of travel required: 2%

Salary: $26.00 - $29.00 per hour

What we offer:

• Competitive salary based on experience
• Medical, Dental, Vision and Pet insurance
• 401(k) match
• Life and Disability benefits
• Generous PTO policy
• Up to 12 paid company holidays
• Employee discounts on Kawasaki products

KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.