Sales Administrative Assistant

Stonebridge Companies; Bridgewater Township (NJ); Hybrid; USD 37,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

401(k) matching

Wellness support

Life and disability coverage

Savings accounts

Tuition aid

Travel and lodging perks

Job summary

Stonebridge Companies is seeking a Sales Administrative Assistant to support Sales and Catering teams by handling contracts, proposals, and reports, and by performing a wide range of administrative tasks in a fast-paced hotel setting.

You will maintain organized sales files, prepare Month End reports, distribute banquet orders, respond to phone calls, process RFPs, manage mail and supplies, and assist with light accounting while upholding professional standards and guest service.

Qualifications

• Previous administrative experience, preferably in a sales or hospitality environment.
• Strong organizational skills and attention to detail for maintaining accurate records and managing tasks.
• Excellent communication skills, both written and verbal, for interacting with clients, team members, and vendors.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to prioritize tasks, manage time effectively, and work independently.
• Familiarity with sales principles and processes is preferred.
• Ability to maintain a professional appearance and attitude in a fast-paced environment.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Responsibilities

• Provide friendly and service-oriented customer support to guests and associates.
• Maintain high standards of personal appearance and grooming, following brand standards.
• Organize and maintain sales files according to specified standards.
• Complete monthly competition statistics and submit to the Director of Sales.
• Prepare "Month End" reports for the Director of Sales and send to Corporate within the established timeframe.
• Type and process all contracts, proposals, memos, and general correspondence for Sales and Catering staff.
• Prepare and distribute banquet event orders, banquet checks, and Daily Event Sheets for the Catering Manager.
• Answer phone calls for sales and catering staff, taking messages when necessary.
• Open and distribute hotel mail, maintaining records for daily mail cash receipts.
• Process all RFPs as directed by the Director of Sales.
• Monitor and order office supplies as needed, ensuring budget guidelines are met.
• Assist with checkbook accounting and other administrative tasks as requested by the Director of Sales or General Manager.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Time management

Sales principles

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

**Title:** Sales Administrative Assistant **Location:** Bridewater, NJ**FLSA:** Non-Exempt**Status:** Full-time**Reports to:** Director of Sales **Pay Range:** $27.00 - $29.00.**Job Summary:** The Sales Administrative Assistant supports the Sales and Catering departments by managing administrative tasks, maintaining organized records, and assisting with the preparation of contracts, proposals, and reports. This role ensures efficient operations and contributes to the overall success of the sales team. **Essential Functions and Duties:*** Provide friendly and service-oriented customer support to guests and associates.* Maintain high standards of personal appearance and grooming, following brand standards.* Organize and maintain sales files according to specified standards.* Complete monthly competition statistics and submit to the Director of Sales.* Prepare \"Month End\" reports for the Director of Sales and send to Corporate within the established timeframe.* Type and process all contracts, proposals, memos, and general correspondence for Sales and Catering staff.* Prepare and distribute banquet event orders, banquet checks, and Daily Event Sheets for the Catering Manager.* Answer phone calls for sales and catering staff, taking messages when necessary.* Open and distribute hotel mail, maintaining records for daily mail cash receipts.* Process all RFPs as directed by the Director of Sales.* Monitor and order office supplies as needed, ensuring budget guidelines are met.* Assist with checkbook accounting and other administrative tasks as requested by the Director of Sales or General Manager. *Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.* **Required Experience, Education, and Skills:*** Previous administrative experience, preferably in a sales or hospitality environment.* Strong organizational skills and attention to detail for maintaining accurate records and managing tasks.* Excellent communication skills, both written and verbal, for interacting with clients, team members, and vendors.* Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.* Ability to prioritize tasks, manage time effectively, and work independently.* Familiarity with sales principles and processes is preferred.* Ability to maintain a professional appearance and attitude in a fast-paced environment.* Strong problem-solving skills and the ability to adapt to changing priorities. **Work Environment:*** Primarily indoor office work, with frequent use of computers and office equipment.* Occasional lifting of items up to 10 lbs., such as office supplies and files.* Must be available to work evenings, weekends, and holidays as needed to meet business needs. **Other Duties:**Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.Equal Employment Opportunity: Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.All Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from:2026-10-09Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.