Sales Administrative Assistant

Stonebridge Companies; Bridgewater (MA); On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

401(k) matching

Wellness support

Life and disability coverage

Savings accounts

Tuition aid

Travel and lodging perks

Job summary

Stonebridge in Bridgewater, NJ seeks a Sales Administrative Assistant to support Sales and Catering by handling contracts, proposals, and reports. The role emphasizes organized records, efficient operations, and collaboration with the Director of Sales.

Responsibilities include preparing month-end reports, processing RFPs, managing correspondence, and assisting with budget-aligned office tasks while maintaining professional client interactions.

Qualifications

• Prior administrative experience in sales or hospitality.
• Strong organizational and record-keeping abilities.
• Excellent written and verbal communication.
• Proficient in MS Office and office equipment.

Responsibilities

• Provide friendly customer support to guests and associates.
• Prepare and process contracts, proposals, memos, and general correspondence.
• Organize and maintain sales files and reports.
• Prepare Month End reports and distribute to Director of Sales and Corporate.
• Answer phone calls and route messages for sales and catering staff.

Skills

Admin experience

Organizational skills

Communication

Microsoft Office

Time management

Hospitality exposure

Tools

Microsoft Word

Excel

Outlook

CRM software

Job description

City, State

City, State: Bridgewater, New Jersey Title: Sales Administrative Assistant Location: Bridewater, NJ FLSA: Non-Exempt Status: Full-time Reports to: Director of Sales Pay Range: $27.00 - $29.00 .

Job Summary

The Sales Administrative Assistant supports the Sales and Catering departments by managing administrative tasks, maintaining organized records, and assisting with the preparation of contracts, proposals, and reports. This role ensures efficient operations and contributes to the overall success of the sales team.

Essential Functions and Duties

• Provide friendly and service-oriented customer support to guests and associates.
• Maintain high standards of personal appearance and grooming, following brand standards.
• Organize and maintain sales files according to specified standards.
• Complete monthly competition statistics and submit to the Director of Sales.
• Prepare "Month End" reports for the Director of Sales and send to Corporate within the established timeframe.
• Type and process all contracts, proposals, memos, and general correspondence for Sales and Catering staff.
• Prepare and distribute banquet event orders, banquet checks, and Daily Event Sheets for the Catering Manager.
• Answer phone calls for sales and catering staff, taking messages when necessary.
• Open and distribute hotel mail, maintaining records for daily mail cash receipts.
• Process all RFPs as directed by the Director of Sales.
• Monitor and order office supplies as needed, ensuring budget guidelines are met.
• Assist with checkbook accounting and other administrative tasks as requested by the Director of Sales or General Manager.

Required Experience, Education, and Skills

• Previous administrative experience, preferably in a sales or hospitality environment.
• Strong organizational skills and attention to detail for maintaining accurate records and managing tasks.
• Excellent communication skills, both written and verbal, for interacting with clients, team members, and vendors.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to prioritize tasks, manage time effectively, and work independently.
• Familiarity with sales principles and processes is preferred.
• Ability to maintain a professional appearance and attitude in a fast-paced environment.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Work Environment

Primarily indoor office work, with frequent use of computers and office equipment. Occasional lifting of items up to 10 lbs., such as office supplies and files. Must be available to work evenings, weekends, and holidays as needed to meet business needs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members. Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.

All Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from: 2026-10-09.

Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We are visionaries in the hospitality industry, fueled by innovation and precision, and guided by our core values, which are Courage, Vigilance, Collaboration, Passion, Creativity, and Empowerment. As a privately owned hotel management company, we are committed to providing experiences and opportunities for our guests to create lifelong memories through travel. Managing a portfolio of over 160 hotels across the United States, we offer extensive growth opportunities for our partners and investors, and exceptional hospitality career opportunities for our team members.

All Stonebridge openings are projected to close within 30 days of the original posting date.

Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.