Sales Administration | Executive Assistant

HealCommunity; Folsom Junction (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

HealCommunity in California seeks a dedicated candidate for an integral role that supports the sales team and interacts with clinic partners. This position balances sales administration and executive assistance duties, requiring exceptional organizational skills to meet deadlines in a dynamic startup environment.

Ideal candidates are proficient in communication, detail-oriented, and passionate about health coaching. Previous administration and executive assistant experience are key requirements, and familiarity with CRM systems is a significant plus.

Qualifications

• 3-5 years of administration experience, ideally in a sales environment.
• 1-3 years of executive assistant experience.
• Excellent written and verbal communication skills.

Responsibilities

• Work directly with clinic partners to acquire patient lists.
• Establish credibility and authenticity with clinics.
• Identify and train key clinic staff.

Skills

Organizational skills

Communication skills

Detail oriented

Proactive attitude

Ability to multitask

Sales experience

Tools

CRM software

Zapier

Monday

GoHighLevel

Salesforce

HubSpot

KEAP

Job description

• Full-time

Company Description

HealCommunity™ is taking health coaching mainstream! We are a rapidly growing, purpose-driven startup who bridges the gap between the healthcare system and self-determined implementation of positive behavior change. Harnessing the power of community with virtual health coaching groups prescribed by doctors, billed to insurance, and fueled by root-cause methodology.

https://www.healcommunity.com/

We are looking for someone to step into an established position but who is able to take ownership of the role and evolve it as our company continues to grow.

Company culture:

Priceless. Start up environment that embraces your unique background to have a voice in your role. We are a fun loving group who are passionate about our mission and look for a match for the team as well as your role.

Job Description

HealCommunity™ is hiring! Our success as a company is in our new and maintained clinic relationships, and their patients. This role is extremely valuable in the scaling success of our team and company. This role will support the foundation of the sales team to create necessary infrastructure to grow and expand the team.

This role is best suited for someone with extremely strong organizational skills who has the ability to meet deadlines and work within a team to hit targets. This role is 50% sales administration and 50% executive assistant work with our CEO and Founder.

Responsibilities:

• Work directly with clinic partners to acquire lists of patients to enroll
• Establish credibility and authenticity with each clinic
• Identifying and training key clinic staff (our customer’s staff) in their partnership role
• Learn our CRM system to operate with fluency
• Work on billing needs for the company and the clinic partners
• Hit milestones and deadlines with extreme accuracy
• Support the sales team if required to close clinic partnerships
• Nurture relationship and support the clinics’ needs during the sales process
• Work closely with our CEO and Founder, James Maskell, on company needs as they arise

Who you are:

• You proactively pursue connecting, following up, texting, emailing, sending voicemails, and doing whatever it takes to complete an objective, such as setting a necessary appointment.
• You ask for help when needed, sooner rather than later, to save time for everyone and more quickly achieve our team objectives
• You are agile and thrive in a fast-paced startup environment
• You are a “go-getter and proactive”
• Passionate about health coaching and changing people's lives through healthcare transformation
• Extremely detail oriented
• Outgoing personality
• Loves hitting targets and reporting analytics of projects
• You are a team player and contribute to a healthy, respectful and fun workplace

Qualifications

• 3-5 years of administration experience (ideally in a sales environment)
• 1-3 years of executive assistant experience
• Healthcare experience is a plus
• Excellent written and verbal communication skills
• Ability to multitask, organize, and prioritize work
• Computer and technology savvy required
• A plus: Some experience with a CRM and other technologies such as Zapier, Monday, GoHighLevel (Salesforce, HubSpot, KEAP)

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job Location