Sales Admin Assistant

Stotz Equipment; Avondale (AZ); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Profit Sharing Bonus Program

401(K) with Company Match

Medical, Dental, Vision Insurance

Paid Time Off

Tuition Reimbursement

Training through John Deere University

Job summary

Stotz Equipment, a family-owned John Deere dealership, is seeking a Sales Administration Assistant to support the sales team. In this role, you will manage pricing, coordinate inventory, and ensure data accuracy across systems.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys behind-the-scenes work. Key responsibilities include auditing data entries, preparing sales documents, and assisting customer accounts.

Qualifications

• High integrity, loyalty, and a strong team-oriented mindset.
• Excellent oral and written communication skills with attention to detail.
• Self-directed and able to work with minimal supervision.
• Strong organizational skills to balance multiple priorities.
• Proficient in Microsoft Office Suite; dealership management software a plus.
• Ability to analyze data and present findings clearly.

Responsibilities

• Facilitate pricing and documentation for used equipment.
• Coordinate and track incoming inventory.
• Audit and correct database entries.
• Assist in managing key customer accounts.
• Prepare sales reports and documents as requested.
• Communicate effectively to support sales operations.

Skills

Integrity

Communication skills

Time management

Motivated

Organizational skills

Detail-oriented

Interpersonal skills

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

CRM software

Job description

Overview

Stotz Equipment is a full-service John Deere dealership with 25 locations across 8 western states, serving the agriculture, construction, and turf industries.

Family-owned since 1947, we’re built on the values of Quality, Integrity, Loyalty, Caring, and Community. Our people-first culture empowers teams to grow, collaborate, and make a real impact for our customers and each other.

Come help us fulfill our purpose: to create a better life for our families, communities, and those connected to the land.

What You'll Be Doing

As a Sales Administration Assistant, you’ll play a vital role in supporting the sales team by managing pricing, organizing inventory, and ensuring data accuracy across systems. This position is ideal for a motivated, detail-oriented professional who thrives in a fast-paced environment and enjoys working behind the scenes to keep sales operations running smoothly. You’ll collaborate closely with sales managers and key accounts, helping streamline processes, improve efficiency, and contribute to the overall success of the sales department.

Responsibilities

• Facilitate pricing and documentation for used equipment to ensure accuracy and consistency.
• Coordinate and track incoming inventory to maintain up-to-date records across systems.
• Audit and correct database entries to improve data integrity and reporting accuracy.
• Assist in managing key customer accounts and provide administrative support to the sales team.
• Prepare and organize sales reports, documents, and presentations as requested by management.
• Communicate effectively with internal departments to support sales operations and resolve discrepancies.
• Assist sales management with various sales-related projects and administrative tasks.
• Prioritize multiple tasks and deadlines in a fast-paced, dynamic environment.
• Provide exceptional customer service and maintain professionalism in all communications.

Qualifications

What's Required

Skills / Experience

• High integrity, loyalty, and a strong team-oriented mindset.
• Excellent oral and written communication skills with attention to detail.
• Highly motivated, self-directed, and able to work with minimal supervision.
• Strong organizational and time management skills to balance multiple priorities.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with CRM or dealership management software a plus.
• Ability to analyze data, identify trends, and present findings clearly.
• Strong interpersonal skills with the ability to build positive relationships with sales staff, management, and customers.
• Detail-oriented with a focus on accuracy in auditing databases, pricing, and reporting.
• Ability to adapt to fast-paced environments and handle changing priorities efficiently.
• Comfortable supporting multiple departments and contributing to team goals.

Preferred

• Experience with the agriculture industry and dealership management software or sales tracking systems.
• Proficiency in Microsoft Office, especially Excel, for reporting and data analysis.
• Familiarity with inventory management processes and equipment valuation.
• Previous experience supporting a sales team or working in sales administration.
• Strong problem-solving skills and the ability to anticipate team needs.
• Basic understanding of marketing, advertising, or lead management processes.
• Ability to work collaboratively with multiple departments (sales, parts, service).

Compensation is competitive and based on skill level, experience, and knowledge.

Education

• A high school diploma or equivalent
• Bachelor’s degree, or equivalent life education, preferred

Physical Requirements

• Must be able to stand, sit, talk, hear, and use hands and fingers to operate a computer keyboard and telephone for extended periods.
• Close vision required for reading words and numbers on computer screens and paper documents.
• Hearing sufficient to communicate effectively in person and over the phone.
• Ability to reach, stoop, kneel, and bend as needed to complete job tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

What’s In It for You

At Stotz Equipment, we invest in our people and reward their contributions with a competitive and supportive compensation package, including:

• Profit Sharing Bonus Program
• 401(K) with 4% Company Match
• Medical, Dental, Vision & Life Insurance
• Paid Time Off, Sick Time & Company Holidays
• Tuition Reimbursement & Apprenticeship Sponsorship
• Technician Incentive Program
• Employee Assistance Program (EAP)
• Boot Voucher & Technician Tool Account
• Company Vehicle (for qualifying roles)
• Training through John Deere University
• Eligible to join the John Deere Credit Union
• Advancement Opportunities

Successful applicants will be required to complete a background check, including criminal history and a drug screening, prior to the start of employment. For certain positions, a valid driver’s license and a clean driving record are also required.

Salary Range

USD $26.00 - USD $34.00 /Hr.