Sales Admin

Apex Geotech Solutions; Hanover Township (Luzerne County); On-site; USD 42,000 - 60,000; Full time

Job summary

Apex Geotech Solutions in the United States is seeking a Sales Administrator to provide critical administrative and operational support to Inside and Outside Sales teams. You will help with order processing, documentation, and timely communication with customers, manufacturers, and logistics partners.

The ideal candidate is detail-oriented, proactive, and comfortable in a fast-paced environment; the role requires 2+ years of admin or sales support, proficiency in Microsoft Office and ERP/CRM

Qualifications

• High school diploma or GED; Associate degree preferred.
• 2+ years administrative or sales support experience.
• Proficiency in Microsoft Office and ERP/CRM systems.

Responsibilities

• Support Inside and Outside Sales teams with all administrative functions related to order processing and customer service.
• Develop a working knowledge of OCI-GMS’s product lines, services, and customer segments.
• Prepare quotes, shipping releases, order sheets, and related documents using Microsoft Excel.
• Coordinate purchase orders and product availability with manufacturers and suppliers.
• Schedule trucking and freight shipments to meet customer delivery timelines.
• Maintain accuracy in data entry, documentation, and CRM or internal systems.
• Communicate professionally with customers, vendors, and internal teams.
• Work independently with strong attention to detail and time management.
• Provide general office support, including filing, document management, and administrative tasks.
• Demonstrate strong written and verbal communication skills.
• Maintain punctuality, reliability, and a high level of professionalism.

Skills

Administrative support

MS Office

ERP/CRM systems

Bilingual (English/Spanish)

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

ERP/CRM systems

Job description

Position Summary

The Sales Administrator will provide critical administrative and operational support to both Inside and Outside Sales teams. This role ensures smooth order processing, accurate documentation, timely communication, and effective coordination with customers, manufacturers, and logistics partners. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced sales environment.

Key Responsibilities

• Support Inside and Outside Sales teams with all administrative functions related to order processing and customer service.
• Develop a working knowledge of OCI-GMS’s product lines, services, and customer segments.
• Prepare quotes, shipping releases, order sheets, and related documents using Microsoft Excel.
• Coordinate purchase orders and product availability with manufacturers and suppliers.
• Schedule trucking and freight shipments to meet customer delivery timelines.
• Maintain accuracy in data entry, documentation, and CRM or internal systems.
• Communicate professionally with customers, vendors, and internal teams.
• Work independently with strong attention to detail and time management.
• Provide general office support, including filing, document management, and administrative tasks.
• Demonstrate strong written and verbal communication skills.
• Maintain punctuality, reliability, and a high level of professionalism.

Requirements

Required Qualifications

• High school diploma or GED; Associate degree preferred
• 2+ years administrative or sales support experience
• Proficiency in Microsoft Office and ERP/CRM systems

Preferred Qualifications

• Experience in industrial or manufacturing sales support
• Bilingual (English/Spanish)

Physical Requirements & Work Environment

Office environment.