Safety & Quality Admin Specialist - Entry Level

Lee Kennedy Co. Inc.; Quincy (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Lee Kennedy Company is seeking an organized Safety & Quality Administrative Professional at an entry level to support our Safety & Quality Department on construction projects. You will help set up safety documentation, prepare site safety plans, and maintain records, gaining hands-on experience in safety, quality, and operations.

This role offers exposure to real projects, mentorship from seasoned professionals, and a path toward growth in construction safety and project operations within a

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple projects in a fast-paced environment.
• Proficiency in Microsoft Office.
• Ability to work independently while contributing to a collaborative team environment.
• Previous experience in construction, engineering, or a related industry.
• Familiarity with Procore construction management software.
• Strong Microsoft Excel skills, including the ability to organize data and create reports.
• Understanding of construction project documentation.

Responsibilities

• Prepare safety and quality documentation for new construction projects.
• Develop project-specific Site Safety Plans using company templates.
• Create and distribute project safety orientation materials.
• Ensure project safety documentation is accurate, complete, and submitted on time.
• Maintain project safety and quality files.
• Coordinate project safety audits and inspections.
• Compile and distribute safety audit reports.
• Track corrective actions and follow up with project teams.
• Maintain department records, forms, and templates.
• Assist with OSHA logs, safety metrics, and reporting.
• Manage document control for safety policies and procedures.
• Support subcontractor safety prequalification.
• Generate reports and dashboards using Excel and Procore.
• Help standardize department processes and templates.
• Support project startup and onboarding activities.
• Prepare reports, spreadsheets, presentations, and meeting materials.
• Maintain department calendars and schedules.
• Coordinate safety and quality meetings, including agendas and minutes.
• Assist with special projects and process improvements.
• Build knowledge of OSHA regulations and construction safety practices.
• Communicate professionally with project teams, subcontractors, and internal departments.
• Partner with Operations, HR, and Project Management to maintain accurate safety and quality documents.
• Provide responsive support to field personnel and internal customers.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Prioritization

Microsoft Office

Independent worker

Construction industry experience

Procore

Excel

Documentation understanding

Tools

Procore

Microsoft Office

Excel

Job description

Lee Kennedy Company is seeking an organized Safety & Quality Administrative Professional at an entry level to support our Safety & Quality Department on construction projects. You will help set up safety documentation, prepare site safety plans, and maintain records, gaining hands-on experience in safety, quality, and operations.

This role offers exposure to real projects, mentorship from seasoned professionals, and a path toward growth in construction safety and project operations within a