Safety Program Assistant

EMCOR Services Mesa Energy; Irvine (CA); On-site; USD 39,000 - 44,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) plan

HSAs/FSAs

Job summary

EMCOR Services Mesa Energy Irvine, CA is seeking a Safety Program Assistant to support the Mesa Energy Systems Safety Team. The role emphasizes data entry, documentation, and coordinating training and safety meetings.

Ideal candidates have an associate degree or equivalent, 2+ years in office administration, strong MS Office skills, and the ability to manage multiple tasks in a fast-paced environment. The position offers comprehensive benefits.

Qualifications

• Associate’s degree or equivalent experience.
• 2+ years of office experience with Microsoft Office.
• Experience in a multi-department administrative support role.
• Experience organizing and prioritizing tasks in a fast-paced environment.
• Proficiency in word processing; editing documents including proofreading, grammar, spelling, punctuation, consistency, accuracy, clarity and syntax.
• Ability to prioritize tasks and manage department projects from inception to completion.
• Comprehensive knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Timely and accurate data entry for a variety of reports and reporting systems.
• Ensure all work-related incidents/accidents are added to the company system and files.
• Update and maintain Environmental, Safety and Training documentation.
• Maintain communication of training deadline dates to ensure management receives information from direct reports.
• Assist with safety training system including updating training materials and records.
• Provide backup support for Learning Management System administrator.
• Coordinate all Safety Team Meetings; document minutes and attendance.
• Facilitate communication between branches, departments and employees concerning safety issues.
• Update, maintain, and track internal safety-related statistics.
• Perform general office duties and other EHS tasks.
• Basic knowledge of OSHA regulations and related rules.

Skills

Office experience

Time management

Attention to detail

Proficiency in MS Office

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Job description

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

This Safety Program Assistant will support the Mesa Energy Systems Safety Team.

Essential Duties & Responsibilities

• Timely and accurate data entry for a variety of reports and reporting systems (including maintaining contact information in web-based systems)


• Ensure all work-related incidents / accidents are added to company’s system and files.,


• Update and maintain all Environmental, Safety and Training documentation (electronic and hard copies)


• Maintain and expedite the communication of training deadline dates to ensure management receives information from direct reports to enable deadlines to be met in a timely manner.


• Assist with safety training system including updating training materials and maintaining and updating training records.


• Provide backup support for Learning Management System administrator.


• Coordinate all the Safety Team Meetings. Document minutes, attendance and keep postings up to date.


• Facilitate communication between all Branches, departments and employees concerning safety issues.


• Update, maintain, and track internal safety-related statistics.


• Perform general office duties and other related EHS duties as assigned.


• Basic knowledge of OSHA regulations and other rules and regulations pertaining to operations as necessary.

Qualifications

• Associate’s degree or equivalent experience.


• 2+ years of office experience with Microsoft office


• Experience in a multi-department administrative support role preferred


• Experience in administrative support with particular emphasis on organizing and prioritizing tasks in a fast-paced environment.


• Proficiency in administrative skills, including word processing; editing documents including proofreading, grammar, spelling, punctuation, consistency, accuracy, clarity and syntax, attention to detail and format; filing and record keeping.


• Ability to effectively prioritize tasks and assume responsibility for department projects and action items from inception to completion.


• Comprehensive knowledge of computer software applications such as Microsoft Products - Outlook, Word, Excel, and PowerPoint.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affi mintive Action Policy .

#Mesa

Geographic Disclosure

Compensation Range:

$28 - $32 per hour

Benefits:

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.