Safety Program Assistant

Mesa Energy Systems, Inc.; Irvine (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Mesa Energy Systems, Inc. is seeking a Safety Program Assistant to support its Safety Team.

This role focuses on data entry, incident logging, and maintaining Environmental, Safety and Training documentation in a fast-paced, multi-department environment. The successful candidate will coordinate Safety Team meetings, track deadlines, assist with the Learning Management System, and ensure OSHA-related requirements are properly documented while providing general office support.

Qualifications

• Associate’s degree or equivalent experience.
• 2+ years of office experience with Microsoft Office.
• Experience in a multi-department administrative support role preferred.
• Experience in administrative support with emphasis on organizing and prioritizing tasks in a fast-paced environment.
• Proficiency in administrative skills, including word processing; editing documents with proofreading, grammar, spelling, punctuation, consistency, accuracy, clarity and syntax, attention to detail and formatting; filing and record keeping.
• Ability to effectively prioritize tasks and assume responsibility for department projects and action items from inception to completion.
• Comprehensive knowledge of computing software: Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Accurate data entry for reports and reporting systems (including maintaining contact information in web-based systems).
• Ensure all work-related incidents/accidents are added to the company’s system and files.
• Update and maintain Environmental, Safety and Training documentation (electronic and hard copies).
• Maintain training deadline communications to ensure management receives information from direct reports to meet deadlines.
• Assist with safety training system including updating training materials and maintaining training records.
• Provide backup support for Learning Management System administrator.
• Coordinate all Safety Team Meetings; document minutes, attendance, and postings.
• Facilitate communication between branches, departments and employees concerning safety issues.
• Update, maintain, and track internal safety-related statistics.
• Perform general office duties and other related EHS duties as assigned.
• Basic knowledge of OSHA regulations and related rules and regulations.

Skills

Task prioritization

Attention to detail

Communication

Editing documents

Cross-functional coordination

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

This Safety Program Assistant will support the Mesa Energy Systems Safety Team.

Essential Duties & Responsibilities

• Timely and accurate data entry for a variety of reports and reporting systems (including maintaining contact information in web-based systems)
• Ensure all work-related incidents / accidents are added to company’s system and files.
• Update and maintain all Environmental, Safety and Training documentation (electronic and hard copies)
• Maintain and expedite the communication of training deadline dates to ensure management receives information from direct reports to enable deadlines to be met in a timely manner.
• Assist with safety training system including updating training materials and maintaining and updating training records.
• Provide backup support for Learning Management System administrator.
• Coordinate all the Safety Team Meetings. Document minutes, attendance and keep postings up to date.
• Facilitate communication between all Branches, departments and employees concerning safety issues.
• Update, maintain, and track internal safety-related statistics.
• Perform general office duties and other related EHS duties as assigned.
• Basic knowledge of OSHA regulations and other rules and regulations pertaining to operations as necessary.

Qualifications

• Associate’s degree or equivalent experience.
• 2+ years of office experience with Microsoft office
• Experience in a multi-department administrative support role preferred
• Experience in administrative support with particular emphasis on organizing and prioritizing tasks in a fast-paced environment.
• Proficiency in administrative skills, including word processing; editing documents including proofreading, grammar, spelling, punctuation, consistency, accuracy, clarity and syntax, attention to detail and format; filing and record keeping.
• Ability to effectively prioritize tasks and assume responsibility for department projects and action items from inception to completion.
• Comprehensive knowledge of computer software applications such as Microsoft Products - Outlook, Word, Excel, and PowerPoint.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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Geographic Disclosure

Compensation Range: $28 - $32 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.