Project Assistant

EMCOR Group; Thousand Oaks (CA); On-site; USD 42,705 - 48,216; Full time

Benefits offered by this job

Medical

Dental

Vision

Health savings account

Life insurance

Disability insurance

401(k) Savings Plan

College Coach

Employee assistance program

Job summary

EMCOR Group in Thousand Oaks, CA is seeking an organized administrative support professional to back the pre-construction design build team and project implementation teams. You will coordinate bid documents, take meeting minutes, manage project billing, and maintain file organization for bid processes and design production.

This role requires strong MS Office and Adobe Acrobat skills, excellent communication, and the ability to work well with cross-functional teams in a fast-paced environment.

Qualifications

• Pursuing a college degree or equivalent relevant work experience.
• Experience taking detailed meeting minutes.
• 2+ years of back-office support experience.
• Effective communications skills and ability to work well with a team.
• Detail oriented, logical and methodical approach to problem solving.
• Excellent organizational skills and attention to detail.
• Scheduling and planning experience.
• Strong proficiency with Microsoft Office and Adobe Acrobat.

Responsibilities

• Project Booking – receive bid documents and generate project packets.
• Coordinate kickoff meetings with Sales and Implementation teams.
• Take meeting minutes for project meetings.
• Project Billing – manage all project billing (SOV, progress billing, etc.).
• Generate status updates on active projects.
• Manage cost invoicing from vendors and subcontractors and post costs to accounting system.
• Generate subcontracts per job requirements.
• Perform routine clerical duties and maintain department files.
• Generate Purchase Orders.
• Create O&M (Close-out) docs per customer requirements.
• Work with project teams to generate change orders and deductive change orders.

Skills

Meeting minutes

Communication skills

Organizational skills

Scheduling & planning

Problem solving

Education

Pursuing college degree or equivalent work experience

Tools

Microsoft Office

Adobe Acrobat

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

This person will support the pre-construction design build team, project implementation team and act as a resource for administrative tasks.

Essential Duties & Responsibilities

• Project Booking – receive bid documents from sales team & generate new project packets for the project implementation team.
• Coordinate “kick off” meetings with Sales & Implementation teams
• Take meeting minutes
• Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.).
• Generate status updates on active projects.
• Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system.
• Generate subcontracts per job requirements.
• Perform routine clerical duties – setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production.
• Generate Purchase orders
• Create O&M (Close-out) docs per customer requirements.
• Work with Project teams to generate change orders & deductive change orders.

Qualifications

• Pursuing college degree or equivalent work experience.
• Experience taking detailed meeting minutes.
• 2+ years’ experience in back-office support.
• Effective communications skills and ability to work well with a team.
• Detail oriented, logical, and methodical approach to problem solving.
• Excellent organizational skills.
• Scheduling and planning experience.
• Strong proficiency with Microsoft Office and Adobe Acrobat.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Action Policy.

Geographic Disclosure

Compensation Range: $31 - $35 per hour

Benefits:

• medical
• dental
• vision coverage
• health savings and flexible spending accounts
• life insurance
• disability
• a 401(k) Savings Plan
• College Coach
• employee assistance program