Safety Manager

City of Indianapolis; Indianapolis (IN); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of Indianapolis is seeking a Safety Manager to coordinate the enterprise-wide safety program, ensure OSHA compliance, and lead injury-prevention initiatives. You will serve as the primary OSHA resource, guiding policy execution and incident response across the organization.

Ideal candidates hold OSHA 30, OSHA 501/511, 5+ years in safety management, and a related degree or CSP designation, with strong Excel skills and leadership abilities.

Qualifications

• OSHA 30-hour Certification in General Industry with five years’ experience in Safety Management.
• OSHA 501 and 511 Certifications.
• Experience with Third Party Administrators of Workers' Compensation Claims.
• Ability to identify and mitigate job hazards and maintain positive relationships with staff.
• Strong communication skills with leadership and frontline staff.
• Intermediate+ Excel proficiency for analysis and reporting.

Responsibilities

• Oversee and implement the enterprise safety policy across departments.
• Provide annual OSHA reporting and maintain 300/301 logs with BLS data.
• Lead injury prevention programs and coordinate training and investigations.
• Address OSHA findings and manage related implementation requirements.
• Coordinate inspections with insurers/consultants for campus/buildings.
• Chair Central Safety Committee and participate in incident reviews.
• Develop innovative methods for internal accident reporting and tracking.
• Assist in vendor selection RFPs for risk and safety services.

Skills

Effective communication

Leadership

Data interpretation

Policy execution

Education

Bachelor’s degree in Industrial Hygiene/Management/Public Admin

Certified Safety Professional designation

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Agency Summary

The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Overview

Agency Summary

The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Job Summary

This position is responsible for the coordination of safety policy, management, targeted training, reporting, and tracking of incidents. The holder of this position will be the primary source of knowledge for the City-County on Occupational Safety and Health Administration (OSHA) rules and injury prevention and serve as the primary resource in mitigating all OSHA claims across the enterprise. Position requires independent judgment and evaluation of incidents in relation to policy. The position will utilize independent judgment regularly and has authority to execute policy to mitigate hazards that relate to OSHA claims or have potential to result in employee injury. Position reports to Administrator-Risk.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Manages and implements the enterprise’s safety policy and audits the actions of departments and agencies
• Provides annual reporting to the Bureau of Labor Statistics (BLS) utilizing the online resources to build OSHA 300 and 301 logs
• Provides leadership on injury prevention techniques and works with the impacted department and other departments and agencies to implement actions such as training, personal protective equipment, near miss investigations, post injury investigations and OSHA reporting
• Leads all efforts to address any OSHA claims or implementation requirements of OSHA findings
• Mitigates possible claims related to environmental factors by working with insurance partners or consultants to perform a number of campus or specific building inspections
• Convenes, orchestrates, and guides the Central Safety Committee comprised of agency safety coordinators
• Participates on local department “Incident Review Boards” as necessary
• Innovatively and critically evaluates the program for new ways to track, receive or host internal accident reporting
• Participates on Requests for Proposal for contractor selection related to Risk and Safety services
• Maintains a library of training material from the National Safety Council
• Attends annual TPA stewardship meetings and maintains a quarterly claims review process in partnership with Human Resources
• Trains staff on OHSA 10 and 30-hour General Industry and Defensive Driving as core sessions
• Supports new hire training to share important facts of the Safety Handbook
• Research, develop and publish content for the “Safety Challenge” newsletter
• Works with or requests contracted vendor support when necessary and manages TPA reporting
• Coordinates with departments and agencies for BLS reporting and manages the overall system
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Minimum Job Requirements and Qualifications

OSHA 30-hour Certification in General Industry with five (5) years’ experience in Safety Management. OSHA 501 and 511 Certification. Experience in working with Third Party Administrators of Workers Compensation Claims. Proven ability to mitigate and correct job hazards and maintain a positive working relationship with impacted workforce. Must have integral knowledge of department functions and must show an ability to recognize and mitigate job hazards. Must maintain a deep desire to ensure safe work environments and create this will in others. Must express a dynamic leadership level that inspires trust of his or her knowledge of safety within others.

Must be able to look at trends and determine injury patterns that can be targeted for corrective action or near-miss investigations. Must have an ability to communicate effectively with both leadership and line of duty staff. Proficient in Microsoft Suite, particularly an intermediate level or higher in Excel.

Preferred Job Requirements And Qualifications

Bachelor’s degree in Industrial Hygiene, Industrial Management, Safety Management or Public Administration.

Certified Safety Professional designation. Knowledge or experience in local government, or the administrative process and all previously listed requirements and qualifications.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of