Receptionist/Administrative Assistant

City of Indianapolis; Indianapolis (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Life Insurance

Job summary

The Marion County Prosecutor’s Office is seeking a friendly Receptionist/Secretary to assist the public and support a prosecution team. The ideal candidate is self-driven, compassionate, and able to handle multiple tasks with discretion.

Responsibilities include greeting visitors, answering calls, and updating victims and witnesses. Proficiency in Microsoft Office and strong communication skills are essential to succeed in this role.

Qualifications

• High school diploma or equivalent required.
• Excellent customer service and communication skills.
• Proficient in Word, Excel, and Outlook.
• Experience using printers, copiers, scanners, and fax machines.
• Spanish language skills preferred.
• Ability to work well in a team and handle confidential information.

Responsibilities

• Greet and assist visitors to the office.
• Answer and route phone calls from the public.
• Contact victims and witnesses with case updates.
• Use the internal case management system to provide information.
• Process and distribute incoming mail.
• Perform additional duties as needed.

Skills

Customer service

Verbal communication

Written communication

MS Office

Printers/Copy/Scanner/Fax

High School diploma

Spanish preferred

Education

High School Diploma or equivalent

Tools

Word

Excel

Outlook

Printers/Copiers/Scanners/Fax

Job description

Position Summary

The Marion County Prosecutor’s Office, led by Prosecutor Ryan Mears, is setting new expectations in the criminal justice system and is committed to a fair and equitable system. The Marion County Prosecutor’s Office seeks a Receptionist/Secretary eager to assist the public. The position requires a self-driven and compassionate individual who can work well as a member of a prosecution team. It is the policy of the Marion County Prosecutor’s Office to provide equal opportunity in employment to all employees and applicants for employment, in accordance with applicable federal, state, and local laws. We make employment decisions based on individual qualifications, merit, and office and community needs. We do not discriminate in employment decisions on the basis of race, color, sex, age, national origin, disability, genetic information, veteran status, or any other status protected by applicable law.

Position Responsibilities

• Provide assistance to members of the community who visit the office.
• Answer and redirect phone calls from the general public.
• Contact victims and witnesses on cases to provide updates.
• Utilize the internal case management system to provide information to the public.
• Upload court documents into appropriate cases in the internal case management system and assign tasks.
• Receive incoming mail and distribute it properly.
• Additional duties as requested.

Qualifications

• Strong customer service skills.
• Excellent verbal and written communication skills
• Must be proficient in Word, Excel, and Outlook.
• Must have experience using printers, copiers, scanners, and fax machines.
• The candidate must have a High School Diploma or equivalent.
• Proficiency in Spanish is preferred.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:
  • Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.
  With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are:
  • 20 percent vested after 1 full year of participation
  • 40 percent vested after 2 full years of participation
  • 60 percent vested after 3 full years of participation
  • 80 percent vested after 4 full years of participation
  • 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:
  • City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.
  In the Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:
Indiana Public Retirement System
Public Employees' Retirement Fund
One North Capitol, Suite 001
Indianapolis, Indiana 46204
[phone]